Accounting Clerk
Sacramento , California
February 07, 2017

The Accounting Clerk assists the Controller with billing, accounts receivable, payroll, general ledger and other functions.  The Accounting Assistant needs to have good analytical skills and must be able to work independently with limited supervision.

  • Billing
    • Receive shipped job tickets from shipping department and match to billing file from customer service
    • Remove unused requisitions from system on each job
    • Print detail cost reports for each shipped job
    • Review billing file for completeness
      • Signed quote or other order acknowledgement from the customer
      • Shipping documentation showing quantity and destination
      • Chargeable change orders
    • Type and print pro-forma invoices and organize job ticket for management review
    • Note sales commission rate and amount on pro-forma invoice
    • After management review, send invoice package and invoices to the salespeople for approval
    • Track job tickets in the approval process to ensure timely approval from management and salespeople
    • Enter sales tax codes for each shipment
    • Make necessary changes to job tickets and finalize and export to accounting system
    • Review invoice edit list for accuracy and give to Controller for approval and posting
    • Prepare invoices for delivery to customer based on customer preferred method of delivery
    • File job tickets
  • Accounts Receivable
    • Prepare weekly aging reports by salesperson and distribute
    • Follow up with past due customers to get payment status
    • Post payments to the accounting system
    • Issue credit and debit memos as required and approved by management
    • Answer customer inquiries and research problems as necessary
  • Payroll
    • Update time sheets in PSI system for all employees as necessary
    • Print payroll summary from PSI and calculate payable hours and overtime
    • Send payroll file to Corporate payroll for processing
  • General Ledger
    • Maintain logs and lists for customer rebates
    • Assist controller with account reconciliations as required
  • Other
    • Some overtime may be required during the month-end close cycle
    • Contribute to a team effort by performing other duties as requested
    • Maintain confidentiality of all Accounting functions within the department

RR Donnelley will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Ordinance.

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