Accounts Receivable Associate I

What you will do
  • Manage the process of resolving invoices that are disputed by customers to include working with applicable team members to obtain additional information, utilizing a process to ensure disputes are followed up on and escalated to ensure timely resolution, and ensuring that accounts are noted with all actions taken towards resolution
  • Ensure that checks received in the office are properly processed to include ensuring accurate remittance information for application, properly noting the customer account, sending to the necessary location and maintaining required backup documentation
  • Responsible for conducting weekly and/or monthly reviews of accounts marked as COD and reviewing with Area Customer Support Manager to ensure the accuracy of the list
  • Obtain back up documentation from service and operations personnel, and attach to customer accounts when accounts are placed with a collection agency
  • Provide invoices and account information to necessary Area personnel, as needed
  • Work across organizational groups to:
    • Identify accounts and/or invoices that need dispute, escalation, final demand letter, and/or collections
    • Stop work notices, COD, discontinued service, bond and/or lien filings, etc for non-paying customers
    • Communicate with Contract Centralized Admin team (CCA) and Service Resource Center (SRC) to have necessary pop-up notes in ACE added as applicable
    • Payment terms discrepancies discovered
    • Update Order-To-Cash (OTC) for any added or/or deleted District Controlled accounts on an ongoing basis
    • Special billing processes required by applicable customers
    • Provide correct/updated customer contact information
    • Participate on accounts receivable conference calls and provide necessary information to Order-to-Cash and customers as necessary
    • Initiate credit requests and contract terminations when necessary
    • Work with Cash Applications when requested to actively review cash receipts and unapplied cash on a continual basis
    • Field incoming customer inquiries and provide customer service and support on a continual basis

What we are looking for

  • High School Diploma or equivalent
  • Must be customer service oriented
  • Experience in extreme multi-tasking and prioritization a must
  • Excellent written and verbal communication skills
  • Must be detailed oriented and organized
  • Working knowledge of computers, including Microsoft Office
  • Previous experience in accounts receivable or payable a plus
  • Previous experience with SimplexGrinnell a plus
  • Knowledge of ACE and/or Oracle systems a plus

Johnson Controls is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, status as a qualified individual with a disability, or any other characteristic protected by law. For more information, please view EEO is the Law . If you are an individual with a disability and you require an accommodation during the application process, please visit

Share this Job

Other Locations For This Job