Admin Assistant
Location:
Boise , Idaho
Posted:
January 09, 2017
Reference:
1480526440
Adecco is looking for an excellent administrative assistant who will be the face of our client in their Nampa office. They will be the first person people see when entering each day and responsible for answering phones and getting callers to the appropriate parties as well as sign for packages/mail and notify appropriate parties. This person will work very closely with the Operations Administrator and the Site Manager assisting with reports or data entry as needed. Each day they will process accounts payables (about 30 min worth of work). They will also serve on some of our committees as needed and will take minutes during meetings. This truly is an assistant position and a majority of the work will change depending on the needs or the time of year.

Tasks would include:
Assisting Safety Administrator with:
Safety Committee
Taking the minutes for monthly meeting
Assist with completion of monthly safety report
OSHA Employee Training log
Assist with safety training report when needed
Enter Near Miss Reporting when necessary
LBT - Lunch Box Talks - - each Thursday
Setting up the schedule of speakers and help with safety topics
Prepare sign in sheet, items for drawings, word search & star award
Follow-up email to outline meeting
Supplies- Keeping office and copy room supplied
Working with departments to order office supplies when needed
Working with custodial in ordering cleaning supplies
Working with Site Management
Managing vendor hired to supply break room
Any equipment, furniture or other misc. purchases needed for building
SAP - (Systems Applications and Products) Accounting Processing System
Accounts payable ¿ Setting up and processing PO¿s for invoicing
Limit Orders
Confirmation Orders
Capital Projects
Research payments and unpaid invoices
EASYprocure - Global Procurement Management
Shipping - FedEx & UPS
Order office supplies and misc. supplies when needed
Concur - Automated Expense Management
Use cost center credit card accounts to pay vendors
Reconcile credit card statements and enter into Concur system for approval and processing
SDS - (Safety Data Sheet) Filing
Reports: Third Party Employee Hours Report
Misc.. Change Safety number
Computer tapes
Load tapes that need to be formatted to USNM library (autoloader)
Remove tapes and replace with free/expired media
Monthly Tape Inventory
Send & Receive tapes (to & from Boise office)
Distributing incoming mail
Shipping - FedEx, UPS & DHL when needed
Receiving deliveries and distribution of packages
Working with dept. Managers to schedule contractors for repairs
Scheduling for use of conference room and Library
Scheduling catering for lunches as needed
Employee Birthdays
Acknowledgement of birthdays for employees
If you are interested please apply online, call 208-373-4900 or email sarah.oehlerking@adeccona.com





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