Amgen is seeking an Administrative Coordinator (AC) who will be primarily responsible for supporting administrative activities of Executive Directors, Directors and Senior Managers in the Business Development group.
The role of the Administrative Coordinator is to perform a variety of complex administrative support activities, assist in report generation, facilitate tracking of deliverables and timelines and to manage the coordination of meeting logistics and minutes. This role will include extensive confidential meeting planning with both internal and external clients. The Administrative Coordinator will work in a fast-paced and ever-changing environment with a wide range of cross-functional stakeholders internally and externally, including company Executives.
Manage calendars and schedule meetings
Order office supplies
Arrange purchase orders
Assist with preparation of presentations
Manage departmental administrative files
Perform administrative duties
Maintain distribution, contact and personnel lists
Coordinate mailings and courier/deliveries
Manage the administrative aspects of relationships with outside experts and vendors
Provide backup support to additional department Administrative Coordinators
Manage individual and team calendars (Outlook)
Coordinate local and international meetings: arrange travel, meeting arrangements and visitor accommodations
Prepare expense reports
Organize meeting rooms, including logistics, catering and equipment needs
Prepare agendas and take action items
Associate's degree and 2 years of Administrative experience
2 years in a technical school setting with hands-on experience
High school diploma/GED and 4 years of Administrative experience
Associates or Bachelor's degree with Administrative experience
Experience working in biopharma industry
5+ years of experience in an administrative support role supporting large teams at different levels
Managing multiple calendars including coordination across multiple time zones
Excellent written and verbal skills
Experience providing administrative support to remote staff
Outstanding interpersonal skills and professional attitude
Ability to work in a fast-paced, deadline-driven environment
Discretion in dealing with proprietary information
Amgen focuses on areas of high unmet medical need and leverages its expertise to strive for solutions that improve health outcomes and dramatically improve people's lives. A biotechnology pioneer since 1980, Amgen has grown to be one of the world's leading independent biotechnology companies, has reached millions of patients around the world and is developing a pipeline of medicines with breakaway potential.
Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.
Amgen will consider for employment qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chance Ordinance.
A little about us:
Amgen values the leadership, skills and passion for serving that veterans exemplify and our constant commitment to hiring the best starts here.