Admin Coordinator
Location:
Thousand Oaks , California
Posted:
February 07, 2017
Reference:
R-33151
The Container Science and Engineering team at Amgen is looking for an administrative professional to join our team as an Administrative Coordinator. The role of the Administrative Coordinator (AC) will primarily be responsible for a variety of complex administrative support activities related to the day-to-day business operations of Device and Final Drug Product Technologies. This AC will work in a fast-paced environment with a wide range of cross-functional stakeholders.
Position Responsibilities:
Manage calendars and scheduling meetings for two Executive Directors and key Directors
Arrange complex multi-city domestic and international travel
Prepare expense reports
Assist with special projects
Maintain key 1:1 meetings and team meetings
Organizing meeting rooms, including logistics, catering and equipment needs
Managing the administrative aspects of relationships with outside experts and vendors
Arranging for guest speakers, including contracts, travel and venue
Renew professional memberships before expiration
Timely registering for conferences, congresses and seminars
Arrange ancillary meetings during major conferences
Assist with preparation of presentations and meeting agendas
Providing backup support to additional departmental Administrative Coordinators
Order office supplies for the department
Outstanding communication skills, both oral and written
Coordinate and execute "Fun at Work" activities
Basic Qualifications
Associate's degree and 2 years of Administrative experience
OR
High school diploma/GED and 4 years of Administrative experience
Preferred Qualifications
5+ years of experience in an administrative support role supporting large teams at different levels
Experienced and proficient with all current Amgen technologies and platforms
Ability to liaise with cross-functional team members and effectively communicate with internal and
external business partners
Ability to work in a fast-paced, deadline-driven environment
Proactive and driven self-starter
Discretion in dealing with proprietary information
Exceptional at managing multiple calendars including coordination across multiple time zones
Ability to prioritize projects of greater urgency and importance
Excellent organizational and time-management skills
Excellent travel and meeting planning skills
Experience providing administrative support to remote staff
Helpful, can-do attitude with a solution-oriented approach
Polite and personable 'team player'
Skilled at remaining calm under pressure
Experience working in biopharma industry
Bachelor's degree
Amgen focuses on areas of high unmet medical need and leverages its expertise to strive for solutions that improve health outcomes and dramatically improve people's lives. A biotechnology pioneer since 1980, Amgen has grown to be one of the world's leading independent biotechnology companies, has reached millions of patients around the world and is developing a pipeline of medicines with breakaway potential.
Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.


A little about us:
Amgen values the leadership, skills and passion for serving that veterans exemplify and our constant commitment to hiring the best starts here.

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