Admin, State Reports
Location:
Reno , Nevada
Posted:
October 22, 2017
Reference:
54359BR
Otis, a United Technologies company, is the world leader in reliable, efficient and technologically advanced elevators, escalators and people-moving systems. Our revolutionary Gen2® elevators, energy-saving ReGen™ drives and NCE "green" escalator have clearly set the industry standard for innovation, safety and performance. More than 2.4 million Otis elevators and escalators are currently in operation throughout 200 different countries. We are proud to have a global team that continues to rise to the challenges of a fast-moving company. Together, the people of Otis are creating new ideas and opportunities by collaborating across time zones, geographies and cultures. So just imagine where we can take you!
Otis Elevator Company seeks a qualified State Reports Admin based in Reno,Nevada. The successful candidate must be an ambitious, self-reliant, and focused individual to perform a wide range of administrative functions that requires problem solving skills under minimal direction. Must be a team player and have the ability to handle sensitive information and maintain perspective under pressure.

RESPONSIBILITIES:
  • Full responsibility for entire State Preliminary Order process including:
    • Log Order in
    • Code to indicate contract-covered work vs. building owner's work vs. proposal needed
    • Create estimates and proposals, as needed, and ensure signed proposals are returned timely from customers
    • Coordinate completion of contract-covered work with Mechanics (request assistance from Service Managers, as needed)
    • Follow up with customer on work to be done by building owner
    • Troubleshoot sources of delays, when necessary, to ensure 100% compliance by deadline identified on Order
    • Communicate compliance to State before deadline stated on Order
Other administrative duties may include the following, as needed:
  • Answering phones
  • Filing
  • Sort/ distribute incoming mail
  • Provide administrative support to branch sales and operations staff, as requested
  • Enter purchase order requests and track for distribution to vendors and branch files
  • Process accounts payable invoices and maintain control over and process draft check requests
  • Maintain branch financial binder for branch manager
  • Print and distribute monthly reports to branch management team members
  • Maintain control over and process draft check requests
  • File Preliminary Liens

Qualification:
  • Excellent computer skills, with proficiency in Microsoft Office - Word, Outlook, Excel, and aptitude to learn company-specific software (LINX, mainframe, JDE, for example)
  • Exceptional written and verbal communication skills preferred
  • Detail oriented and organized preferred
  • Demonstrated proficiency in planning, organizing, prioritizing and multi-tasking is required
  • Ability to manage workflow efficiently, be self-reliant, show initiative, good judgment, be a team player and have the ability to handle sensitive and confidential information required

Education:
  • Bachelor's Degree preferred

United Technologies Corporation is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

A little about us:
Otis Elevator Company is the world's largest manufacturer and maintainer of people-moving products, including elevators, escalators and moving walkways - a constant, reliable name for more than 160 years.

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