Administrative Assistant
San Mateo , California
November 22, 2017

OfficeTeam is the world's leading staffing service specializing in the placement of highly skilled office and administrative support professionals on a temporary and temporary-to-hire basis. Apply Now: email resume to Job Overview: - Ideal candidate has worked in a professional business environment for at least 3 years. - Position will be one that requires a lot of movement throughout the office, split 60/40 between desk and moving around the office - Will most often be the first impression of the firm to visitors and clients. (interfacing with vendors and delivers, letting guests in to the secured suite. - Must be professional, polished, and possess a pleasant demeanor - Strong communication and interpersonal skills required - Responsible for clerical and administrative tasks as well as special projects in coordination with the executive assistants who will have oversight on the clerical and administrative support needed - Great opportunity to move into an executive assistant or senior administrative role Responsibilities:Provide administrative support services in order to ensure efficiency and effectiveness Main Activities: • Provide word-processing, clerical and administrative support • Receive, direct and relay telephone messages and fax messages as needed • Pick-up and deliver mail • Prepare certified mailing and/or courier service mailing and maintain records of same as directed by the executive assistants (EAs) • Assist in heavy scanning tasks to Go File Room • Assist in the planning and preparation of meetings and training sessions, calendaring, space programming for on-site visits of employees • Assist in the planning of busy season meals • Maintain an adequate inventory of office supplies and monitors the use of supplies and equipment (ordering and receiving, lifting reams of paper, pallets of water and soda and various other types of office and kitchen supplies) • Maintain the cleanliness of the reception, conference rooms and kitchen areas (making sure to pick up and put away dishes and other items left behind in common areas) • Requires light lifting of boxes of supplies/equipment inventory; up to 25 lbs. • Coordinate the repair and maintenance of office equipment • Assist or may be lead person to special projects, as assigned Qualifications: - At least 3 years of office assistant or administrative experience - Proactive, go-getter, takes initiative, and demonstrates team building skills - Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint - Excellent written and verbal communication skills - Ability to interact and collaborate with all levels of personnel - Exceptional organizational skills, meticulous attention to detail, and very strong multi-tasking abilities - Ability to demonstrate time management skills and stress management skills, especially at a high demand for administrative support during busy seasons Hours: 7:00 am – 4:00 pm Duration: Ongoing, potential temporary-to-hire for the right fit While working as a contract employee through Office Team, you will have access to benefits, be eligible for holiday pay and bonus pay, have access to complimentary online tutorials and can participate in our 401K program after 52 consecutive weeks of contract employment.

A little about us:
Founded in 1948, Robert Half (NYSE: RHI) is the world's first and largest specialized staffing services firm.

Know someone who would be interested in this job? Share it with your network.