Administrative Assistant
Location:
Chicago , Illinois
Posted:
November 21, 2017
Reference:
01300-0010178326

Growing investment management firm seeking an Administrative Assistant to support a team efforts. This position requires a multitalented individual who is organized, efficient, and a great team player while being able to work on and complete tasks punctually. Major Responsibilities Provide general administrative and clerical support to all teams including facilitation of internal communication, handling all outgoing and incoming mail, company culture event planning, assistance of special projects and assistance resolving any administrative problems. Manage calendars for staff including coordinating meetings across teams, reserving meeting space, submitting building security requests and coordinating light travel. Respond to initial customer requests, forwarding clients or vendors to the appropriate contacts and filtering vendor phone calls. Accept inquiries from general email addresses and web forms to distribute to appropriate contacts. Manage all building requests and correspondence as main building contact. Serve as the day-to-day contact for technology requests including technical support, equipment requests, phone administration, scheduling of on-site technology support through third party vendors and follow up on all IT trouble tickets. Order and manage office supplies and groceries. Maintaining inventory of all office items, technical devices, and tablet/laptop logs. Maintain common spaces including stocking the kitchen refrigerator, washing of coffee mugs, coordinating with building cleaning staff. Assist the Marketing Department with maintenance of website access, preparation of trade show materials, response to newsletter requests and distributing to Sales Team as needed. This is a Direct Hire opportunity! All interested candidates should email their confidential resume directly to the recruiter: connie.stathopoulos@roberthalf.com ATTN: Connie Permanent Division


A little about us:
Founded in 1948, Robert Half (NYSE: RHI) is the world's first and largest specialized staffing services firm.

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