Administrative assistant
Location:
Austin , Texas
Posted:
February 08, 2017
Reference:
1669385687
Adecco Group has an immediate opening for a full time 12-month contract position for an Administrative Assistant in Austin TX for a global multi-industrial company.

Pay Rate: $23.00/hour

Must be able to work directly on W-2 basis. No sponsorship provided.

Position Location: Austin Airport

• Perform business support activities, including; prevailing wage, certified payroll, and specialized payroll reporting for construction projects for ABIA.
• Daily logs and CCIP, ROCIP.
• Environmental Health and Safety tracking and compliance for offices.
• Perform day-to-day office support tasks, including; file management, answering the phone, ordering supplies/uniforms, processing incoming/outgoing mail, etc.
• Perform other duties as directed

Perform general office duties within a field branch office which require knowledge of company procedures. Duties performed may include word processing, software support, file organization and maintenance, operation of office equipment, answering phones and greeting visitors for that location. Work involves general administrative tasks which may require problem solving skills and exercise of judgment within precedent and subject to approval.

PRINCIPAL DUTIES:
1. TELEPHONE SYSTEM: answer all phone calls on main office phone lines including needs for operator assistance, provide system administrator support for telephone system including voicemail, automated attendant and scheduling assistance of telephone programming, changes and trouble reporting.
2. GENERAL CLERICAL SUPPORT: provide all general administrative support to include mail processing support, interoffice packets and overnight / courier service to area office and Milwaukee, maintain postage meter, fax distribution, routine filing with adherence to record retention policies, maintenance of office supply stock levels, maintenance of branch petty cash and issuance of branch checks. Provide shipping / receiving support for office, including UPS / courier duties. Arrangements for special meetings/training on an as required basis.
3. FACILITY SUPPORT: provide a professionally-maintained office environment. Responsible for repairs and maintenance of building and office equipment. Responsible for asset safekeeping, asset tagging and annual physical count. In addition, directly supervises service providers to include: janitorial, lawn, snow removal, vending, etc.
4. WORD PROCESSING: provide word processing support for location staff requests, i.e. letters, memos, short proposals.
5. CONTRACT BOOKING: provide installation contract booking support to include creation of required documents (certificates of insurance, bid bonds), contract folder or job book preparation, verifying compliance with area contract booking procedures.
6. AREA SUPPORT: provide administrative support for ongoing programs in the local office, for area management team when they are in the local office, as well as supporting requests from Area Office Administration.
7. HUMAN RESOURCES SUPPORT: may be responsible for new hire processing, including orientation, introduction to company benefits and processes, i.e. time and expense reporting, etc., maintain applicant flow logs, coordinate local Worker's Compensation Claims to Area office for processing.

ADDITIONAL DUTIES: Perform other administrative support as appropriate for the specific field location. (Requirements may vary dependent upon organizational structure of a location).

REQUIREMENTS: High school diploma. Ability to type a minimum of 45 wpm accurately. Computer skills to include: word processing and spreadsheet applications. Ability to work independently. Good organizational skills with attention to detail. Ability to handle multiple tasks and prioritize workload accordingly. Interpersonal skills to effectively communicate with both internal and external customers.


HOW TO APPLY:
Candidates interested in this Administrative Assistant Position should apply IMMEDIATELY. DO NOT DELAY. Please click on the "Apply Now" button to fill out your application. If you have any questions, you can contact Patrick Higgins at email: patrick.higgins@adeccona.com.

Important information: This position is being recruited for by Adecco's National Recruitment Center, not your local Adecco Branch Office. To be considered for this position, you must use the "apply now" button to submit your resume. If you have questions about the position, you may contact the recruiter recruiting for this position listed above. For other opportunities available at Adecco go to www.adeccousa.com.

The Adecco Group is a global leader in HR services. Our group connects over 700,000 associates with our business clients each day through our 6,600 offices in over 70 countries and territories around the world. We offer employment opportunities at any stage in your professional career. Contact us today to discuss available contract and direct hire positions. Adecco Group offers benefits including Holiday, 401(k), Insurance Benefit Plans and Service/Anniversary Bonus opportunities.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled






A little about us:
We partner with people to improve skills, teams and lives every day, and we help them achieve more than they ever thought possible.

Know someone who would be interested in this job? Share it with your network.