Administrative Assistant
Ankeny , Iowa
November 18, 2017
Praxair Distribution, Inc., a subsidiary of Praxair, Inc., a Fortune 300 company that supplies atmospheric, process, specialty gases, high-performance coatings, and related services & technologies is seeking a Administrative Assistant for our location in Ankeny, IA.

The Administrative Assistant will provide comprehensive and professional administrative support to local Management and Staff personnel. Providing accurate and timely customer support, reconciliation and resolution will be a key function of the Administrative Assistant.

Administrative Assistant
  • Answers Facility phone, screens and processes telephone calls effectively, and performs proper selection for putting calls through to appropriate party
  • Point of contract for various administrative and process needs of over 150 facility employees.
  • Interacts with customers and staff by answering incoming calls and addressing requests
  • Prepares check requests
  • Processes departmental invoices for payment
  • Conducts analysis and research to address invoicing questions
  • Coordinates meeting room availability and lunch as necessary
  • Orders and maintains building supplies
  • Assembles and analyzes information, manuals, agendas, correspondence and memoranda
    • Responsible for weekly safety communication & tracking responses
    • Updates shared reference information available on Airwaves
    • Processes and tracks postage spend and return postage
    • Monitor building safety & security
    • Minor maintenance and equipment repairs
    • Building orientation for visitors and temps
    • Supervising service contractors and vendors
    • Assist and coordinate employee activities
  • Transcribes notes, letters, memos and/or reports and may take dictation
  • Produces KPI reports, graphs, charts, presentations
  • May monitor budgetary spending by verifying charges against budget and reconciling accounts on as needed basis
  • Executes purchases based upon approved requisitions obtained from business clients
  • Prepares accurate, time data collection and reporting off-key performance indicators
  • Uses business software systems to retrieve information, verify inventory levels and process
  • Answers mail and inquiries; follows up with other departments to ensure that requests are carried out
  • Completes both routine and non-routine daily and weekly assignments
  • Interacts with multiple internal/external clients

  • Excellent interpersonal skills and high professionalism
  • Proficient in MS Office
  • Minimum 2 years Administrative Support is preferred
  • Outstanding oral and written communication
  • H.S. Degree is required
  • Excellent phone etiquette
  • Ability to lift or maneuver supply boxes up to 50 lbs. using handcart, able to use ladder safely
  • Scheduled 7:30 am - 4:30 pm with occasional requirement for additional hours outside routine schedule
  • Ability to safely use general tools and ladders to make minor repairs as needed

A little about us:
A global Fortune 300 company that supplies atmospheric, process and specialty gases, is focused on making our planet more productive.

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