Administrative Assistant

  • Company: R R Donnelley
  • Posted: August 19, 2016
  • Reference ID: 204156
  • Provide administrative level support to the President, Executive Vice President and Management
  • Support to Senior Account Executives
  • Liaison between President and staff/customers
  • First contact to Nationwide Sister Companies
  • Provide high-level customer service and support to all customers and Nationwide Sister Companies
    • President’s clientele includes high-level National Customers: Denny’s, Erwin Penland, Ihop, Applebees
  • Work closely with Project Managers in job workflow through shop (pricing to production to billing)
  • Manage and process expense reports for President, Vice President and Senior Account Executives
  • Create Powerpoint presentations as assigned
  • Prepare and process estimates and billing for customers
  • Coordinate travel arrangements for executives / management / clientele
  • Prepare client correspondence and manage document control/ filing
  • Establish and maintain the files and records of the president
  • Generate and manage confidential correspondence/materials
  • Execute facility management
    • Manage housekeeping
    • Manage assigned parking assignments/parking placards/ illegal parking
    • Manage office keys
    • Manage and problem solve issues that arise in a working environment
    • Plant maintenance
  • Coordinate Events
    • Sales meetings/catered luncheons, trade shows, and company parties
  • Calendar customer birthdays and special days
    • Purchase gifts and arrange shipping and handling to meet date deadlines
  • Complete special projects as assigned
  • Light office errands (stock client lounge/cash check for petty cash)
  • Reception Duties: 5pm – 6pm daily / Emergency back-up

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