Administrative Assistant
Lebanon , Ohio
October 22, 2017
Job Description Branch ID:0103

Pay Rate/Salary: $43000-45000 / Year
Staffmark has a temp-to-hire opening with a well-established company located in Lebanon, OH! We are looking for a detail-oriented Administrative Assistant to fill this role. If you are looking for a company that offers growth, innovation, and challenge- this is the position for you!

Job Duties:

  • Lead daily cross-functional R&D project meeting

  • Global SURE form management and communication, flavor requests between affiliates, etc. Manage affiliate raw material requests.

  • Manage system updates � flavor name changes, project updates, and other various requests as necessary.

  • Assist with processing sample requests for internal departments and external customers via project management and lab management software.

  • Manage communication between sales, global affiliates, sample lab prioritization and other internal/external departments. Provide required documentation to customers and internal departments on a timely basis.

  • Compile metrics and report out to respective areas including but not limited to overdue project report and tracking, quarterly metrics and other reporting as necessary using multiple reporting systems and modes. Reporting creation and management for the R&D Sample department and general reporting as necessary or requested by management.

  • Review and follow up on controlled document management for respective areas of responsibility in the R&D SharePoint portal, updating other SharePoint sites with new or updated information.

  • Collaborate with Sample Department Manger to prioritize projects based on customer need. Work with Sample Administrator to ensure projects are accurate, assigned quickly, and prioritized based on customer tier and other criteria.

  • Vendor visit coordination.

  • Process affiliate formula requests in conjunction with the formal protocol and approval process as outlined by the company. Including request validation, prepare & format formula, maintain tracking spreadsheet, communication with involved departments and personnel and management of samples requested.

  • Enter and manage maintenance work order requests for R&D as needed.

  • Inclement weather contact and main communication lead.

  • Back-up for R&D Sample Department Administrator role as needed

  • Coordinate and prepare samples and products for shipment on R&D projects including, but not limited to: labeling flavor/technology samples & finished product samples, compiling documentation. Create product labels as requested by Application Labs.

  • Prepare and distribute Daily Shipping Report to designated personnel

  • Communicate with R&D administrator, shipping and R&D QC to ensure deadlines are met and prioritization is aligned.

  • Contact Staffmark today to join our team of exceptional people!!

    Job Requirements High School Diploma required, Bachelors� Degree preferred or combination of education and experience.

    � Minimum of 5-years of experience in an R&D or manufacturing administrative environment preferred.

    � Minimum of 2 years of experience in a professional setting required.

    � Shipping and DOT/IATA experience a plus.

    � Computer experience, strong knowledge of computers and related software programs such as Microsoft Office Suite including Excel and Word. SAP experience is a plus.

    To apply, please send your resume to

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