Administrative Assistant - Columbia, Maryland
Location:
Posted:
April 01, 2016
Reference:
002O97
Discover the opportunity to join an international, dynamic, and responsible company that fosters the development of all its people around the world. Every day, we empower employees to achieve more and experience exciting careers. Find out how our values and unique position make Schneider Electric the employer of choice.

SUMMARY:
Aids all employees with general administrative functions, purchasing, product orders, ets. Further completes offi ce upkeep duties and general office administration tasks as assigned.

PRIMARY DUTIES AND RESPONSIBILITIES:

To perform this job successfully, an individual must be able to perform each primary duty satisfactorily. Reasonable accommodations may be made to enable
individuals with disabilities to perform the primary duties.

-Support key operation administrative processes at branch level, including processing of purchase orders, accounts payable, accounts receivable and customer invoicing

-Enter project bookings, change orders and cost revisions into financial system

-Create and maintain financial spreadsheets, documents, records and files

-Coordinate subcontractor and vendor setup process
-Update branch financial metrics in a timely manner
-Develop and maintain relationships with internal and external finance resources, including suppliers and customers
-P erform general office administration including reception/visitor control duties.

-Other duties may be assigned

Qualifications:
The requirements listed below are representative of the education, experience, skills
and/or abilities required. An individual must meet the minimum requirements as listed in each Qualifications subsection.

EXPERIENCE:
Two years relevant work experience. Prefe rence will be given to candidates that have relevant experience within a "construction trades" company.


SKILLS & ABILITIES:
Excellent verbal and written communication skills including, but not limited to, the ability to
influence and persuade internal and external Customers, listen effectively, and solicit input
from others.
Intermediate (to advanced) ability to use Microsoft Office programs including but not limited
to, Word, Excel and PowerPoint.
Strong organizational skills including, but not limited to, the ability to handle multiple
demands and assignments, the ability to prioritize tasks effectively and efficiently, and the
ability to manage resource procurement.
Proven ability and to work effectively in a team-based environment.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the primary duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary duties. The work is sedentary. Typically the employee may sit comfortably to do the work. However, there may be some movement from area to area, transporting of items such as, a laptop computer, paper, books, and small parts.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those
an employee encounters while performing the primary duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary duties. While performing the primary duties of the job, the employee is regularly exposed to a general office environment.

Care. Connect. Challenge. Commit.
Our values define our company. Who we are, our customer approach, how we do business, what it's like to work here, and the kind of people we want to attract and retain. We care for our planet, our customers, our company, our team, and ourselves. We connect to customers and colleagues; we are open and respectful. We challenge others and embrace challenges ourselves. We commit to change by leading the change.

At Schneider Electric, because we value our employees, we offer a competitive benefits package that includes medical, dental and vision, matching 401(k), training and development opportunities and much more. Join Schneider Electric and together, let's make the most of your energy.
A little about us:
We’re the global specialist in energy management and automation. Our technologies ensure that Life Is On everywhere, for everyone and at every moment.

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