Administrative Assistant for Construction Company in Estimating Department
Monroeville , Pennsylvania
November 24, 2016
Pay Rate/Salary: $35000-40000 / Year
Secretary in Estimating Department for Construction Company

Monroeville PA

Available immediately. Temp to Hire for a well established construction company. Position requires a High School diploma/GED and a minimum of 5 years Administrative Assistant experience in the construction industry. Duties including:

  • Answer telephone, providing appropriate information to callers, routing calls to proper staff, and taking complete and accurate messages.

  • Purchase orders, submittals, RFI's, transmittals, letters, job folder creation and filing as needed

  • Inventory, order, distribute and put away required office supplies

  • Preparation of any worker's compensation, auto, liability, and other claims

  • Preparation of annual OSHA 300 Injury Logs

  • Preparation of bid forms and other bid documentation

  • Preparation of Subcontracts

  • Preparation of cost proposals to General Contractor or Owner

  • Receive, sort, open, date and distribute incoming mail

  • Prepare and send required outgoing mail

  • Preparation and distribution of required office memos

  • Create and process contract pay applications, AIA document experience helpful

  • Manage flow of change proposals, and change orders.

  • Preparation of bid Pre-Qualification packets

  • Prepare correspondence as needed or requested.

  • Assists Construction Projects Manager with contract process.

  • Downloading and Printing of Large Format Plans

  • Prepares project closeout documents, such as O&M's, with assistance of Project Manager

  • Follow up with subcontractors for receipt of documentation such as subcontracts, insurance certificates, certified payrolls, lien waivers, etc.

  • Coordinates with Accounting Department on owner billings and project related accounting issues

  • Input project information into company construction software

  • Runs errands as required

  • Manage office cleaning services

  • Preparation of certified payrolls as required

  • Ordering of bid documents and returning of refundable bid documents

  • Submission of federal and state background checks for personnel clearances as required

  • Maintain and update weekly project bid schedule

  • Benefits upon hire including medical, vacation and holiday pay.

    Interested candidates please submit resume showing relevant experience

    RequirementsMust have 5-10 years of Administrative Assistant position in the Construction Industry.
    Strong Microsoft Office skills including advanced knowledge of Excel, Word, Outlook, Publisher and PowerPoint

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