Administrative Assistant- National Sales
Harrison , New York
October 16, 2017
Morgan Stanley ("MS") is a global financial services firm that conducts its business through three principal business segments-Institutional Securities, Wealth Management, and Asset Management. Wealth Management provides comprehensive financial advice and services to its clients including brokerage, investment advisory, financial and wealth planning, credit & lending, deposits & cash management, annuities, insurance, retirement and trust services.
• Responsible for administrative activities including, but not limited to coverage; preparation of copies; supply management; sending/receiving faxes; maintaining orderly communications
• Provide excellent telephone coverage including ability to manage priorities; handle urgent calls with professionalism and good judgment
• Maintain calendar including but not limited to scheduling/rescheduling meetings by partnering and coordinating with internal and external constituents
• Handle business travel and expense reimbursement process with responsibility for booking travel arrangements; coordinating out-of-town meeting schedules and preparing travel and submitting expense reimbursements
• Navigate firm effectively and efficiently by interfacing with various departments on behalf of team to collect information, respond to requests and coordinate meetings
• Arrange individual and group meetings with responsibility for coordinating availability with all parties; reserving meeting rooms and securing call-in numbers; arranging special meeting facilities; sending meeting confirmation emails; preparing and distributing meeting materials
• Assist in managing the daily operations of various functions such as maintaining floor plans and occupancy reports, New Hire/Transfer set up, maintaining inventory lists (Blackberry, laptop, etc.)
• Assist with creation and maintenance of reports and presentations
• Strong understanding of all office technology and advanced knowledge of Microsoft Office products, particularly Word, Excel, PowerPoint and Outlook

• Minimum of 5 years of experience in an administrative role preferred
• Experience within financial services preferred
• Software proficiency with Microsoft Office (e.g., Word, Excel, PowerPoint)

• Must be self-motivated and hard working with ability to handle changing priorities and multiple tasks simultaneously
• Excellent time and project management skills
• Strong written and verbal communication skills
• Ability to maintain poise, presence and professionalism and exhibit solid judgment
• Possess solid client-focused and collaboration skills in a team environment willing to assist colleagues and members of the team
• Demonstrates positive initiative
• Comfortable working in a fast paced environment

A little about us:
Since its founding in 1935, Morgan Stanley and its people have helped redefine the meaning of financial services.

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