Administrative Assistant - Operations

  • Company: PepsiCo
  • Location: Newport News, Virginia
  • Posted: January 15, 2017
  • Reference ID: 111027BR
General Duties Include:
  • Provide administrative support for Operations Team Manufacturing Warehouse.
  • Collecting data from internal/external contacts, formatting the information into spreadsheets, and coordinating monthly reports within tight timeframes.
  • Organization of meetings and appreciation events for employees
  • Work with complex and confidential documents or reports
  • Payroll Administration & data integrity audits for location hourly employee
  • Support New Hire Onboarding and Orientation tasks
  • Accounts Payable/ Receivables & related reconciliation actions via APS/Purchasing Cards
  • Creating PowerPoint presentations: AOP, Project planning support for Plant Manager and Staff
  • Composing multiple document types related to company communication programs
  • Issuing New Employee equipment, uniforms and other company assets
  • General office functions, such as telephone coverage, faxing, filing and distribution of mail
  • Proven ability to work in a team environment and independently
  • Actively be involved in employee resource groups & committees

Specific Skills Required:

Outstanding organizational skills (time management and follow up)
Advanced written and verbal communication skills
  • Ability to compile and analyze data plus pull reports from various systems with strong attention to detail and accuracy
  • Have an upbeat and positive attitude align with a friendly disposition
  • Be comfortable working within a fast paced and highly entrepreneurial organization
  • Must be able to use downtime effectively by contributing and assisting with the heavy workload of other departments and/or team members
  • Excellent attendance and flexibility with schedule to arrive early/stay late to meet critical deadlines, sometimes with little notice


  • 3-5 years of payroll & administrative experience in a related industrial workplace
  • Excellent computer skills required- Word, PowerPoint, Excel, Outlook
  • HS Diploma Required, Associates Degree Preferred
  • Demonstrate initiative, strong multi-tasking skills, good judgment, sense of urgency and professionalism

Relocation Eligible

Not Eligible for Relocation

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