Administrative Assistant, Senior Associate
Quincy , Massachusetts
October 22, 2017
Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success.
Our promise to maintain an environment where every employee feels valued and able to meet their full potential infuses our company values. It's also part of our commitment to inclusion, development and engagement, and corporate social responsibility. You'll have tools to help balance your professional and personal life, paid volunteer days, and access to employee networks that help you stay connected to what matters to you. Join us.
State Street is an Affirmative Action/ Equal Opportunity Employer/Vet/Disability.

Job Description
Role: The Administrative Assistant role at State Street is an exciting, challenging, and highly visible role. This role will be part of the Legal, Corporate Administration, Regulatory Affairs and Security (LCARS) organization and will be one (1) of a pool of three (3) Administrative Assistants supporting the Legal team and reporting to the Chief Administrative Officer of LCARS. The successful candidate(s) will need to take initiative, exercise independent thinking, juggle multiple projects, set priorities, and meet aggressive deadlines in a fast paced environment. The Administrative Assistant must have strong interpersonal and organizational skills and be interested in working in a professional and team-oriented environment. In this role, the candidate will have the ability to learn about State Street; depending on personal motivation and career goals, the candidate will have the ability to pursue other exciting opportunities in the organization.
  • Provide administrative support to professionals in the Legal Department
  • Manage the creation and editing efforts for presentations in PowerPoint
  • Manage report creation and maintenance in Excel
  • Coordinate meetings, including reserving conference rooms, catering, and audio visual support
  • Coordinate business travel and process expenses in a timely manner
  • Provide light technical assistance, including printer support and serve as a liaison with the IT help desk
  • Coordinate and oversee document production and special projects, as requested
  • Research and compile materials needed for important meetings, calls and projects
  • Work with HR on personnel matters, including on-boarding new hires
  • Order equipment and supplies and coordinate personnel moves
  • Provide backup support to Executive Assistants within the Legal Department

Desired skills and experience:
  • 2+ years of administrative experience
  • Strong Proficiency in Microsoft Office Suite; specifically in Excel (pivot tables, etc.) and PowerPoint (presentation creation, etc.)
  • Ability to adapt to shifting priorities, meet deadlines and effectively execute in a fast paced environment
  • Proactive approach to problem-solving and prioritization complemented by strong decision-making capability
  • Excellent communication skills and written skills. Must have the ability to comfortably interact & communicate with all levels of the organization
  • Excellent organizational skills with strong attention to detail
  • Proven ability to handle confidential information with discretion
  • Ability to work independently and collaboratively
  • Self-motivated and goal-oriented


Job Opening ID

Quincy- MA - USA

Closing Statement
To apply to this position, follow the "apply now" link. To locate this position in our application page, please use the KEYWORD search functionality and insert either the State Street Job ID or the Location.

A little about us:
We hire veterans to help us transform--improve and innovate--the way we run our business to face industry challenges head-on.

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