In this position, you will be responsible for assisting with the daily operations of the office including answering a multi-line telephone system, greeting visitors, notifying appropriate parties of visitor arrivals, scheduling conference rooms, processing outgoing packages and managing deliveries. You will also provide a variety of basic and some advanced administrative support, which will include scheduling appointments, typing memos, transcribing notes and researching, labels, spreadsheets, developing presentations from templates, and assisting with saving and retrieving file information as needed. This is an opportunity to work with a dynamic group of motivated professionals at various levels and an excellent opportunity to showcase your strong technical and customer service skills.
Qualified candidates will possess the following:
Strong written and verbal communication skills
Prior experience working in a deadline driven environment
Prior experience with multi-line switchboard or phone system
Working knowledge of the technology tools required within assigned responsibilities
Effective organization and time management skills
Microsoft Office skills
Ability to prepare presentations including charts, graphs and tables, speaker notes and handouts, etc.
Ability to multiple task
Strong attention to detail
Ability to take direction, ask appropriate questions and complete tasks independently
Ability to handle stress while operating with a sense of urgency and using good judgment
Positive, friendly demeanor
Must be reliable
We offer a competitive compensation/benefits package, including medical, dental, vision, three weeks paid time off, matching 401(k) and a challenging, professional work environment.