Administrative Assistant/Receptionist
Location:
Minneapolis , Minnesota
Posted:
November 18, 2017
Reference:
req2453

In this position, you will be responsible for assisting with the daily operations of the office including answering a multi-line telephone system, greeting visitors, notifying appropriate parties of visitor arrivals, scheduling conference rooms, processing outgoing packages and managing deliveries. You will also provide a variety of basic and some advanced administrative support, which will include scheduling appointments, typing memos, transcribing notes and researching, labels, spreadsheets, developing presentations from templates, and assisting with saving and retrieving file information as needed. This is an opportunity to work with a dynamic group of motivated professionals at various levels and an excellent opportunity to showcase your strong technical and customer service skills.

 

Qualified candidates will possess the following:

  • Strong written and verbal communication skills

  • Prior experience working in a deadline driven environment

  • Prior experience with multi-line switchboard or phone system

  • Working knowledge of the technology tools required within assigned responsibilities

  • Effective organization and time management skills

  • Microsoft Office skills

  • Ability to prepare presentations including charts, graphs and tables, speaker notes and handouts, etc.

  • Ability to multiple task

  • Strong attention to detail

  • Ability to take direction, ask appropriate questions and complete tasks independently

  • Ability to handle stress while operating with a sense of urgency and using good judgment

  • Positive, friendly demeanor

  • Must be reliable 

Responsibilities:

 

  • Promptly and courteously answer all incoming calls and direct caller to the appropriate individual
  • Greet employees, clients and visitors with quality customer service and professionalism
  • Schedule conference rooms and coordinate meeting beverage/food service
  • Maintain cleanliness of all conference rooms and reception area
  • Provide general administrative support to a department or group of professionals including
    • Creating presentations using templates
    • Producing proposals using templates
    • Generating and assembling reports
    • Creating and working on spreadsheets using basic calculations
    • Receiving and responding to routine correspondence
    • Scanning
    • Coordinating travel, meeting preparation and calendars
    • Tracking and coordinating Continuing Professional education
    • File entries and retrievals
    • Manage and oversee delivery of packages
  • Other duties as assigned

We offer a competitive compensation/benefits package, including medical, dental, vision, three weeks paid time off, matching 401(k) and a challenging, professional work environment.



A little about us:
The leading provider of audit, tax & consulting services focused on the middle market.

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