The Worldwide Compliance & Business Ethics team at Amgen is looking for an administrative professional to join our team as an Administrative Coordinator. The role of the Administrative Coordinator (AC) will be primarily responsible for supporting Executive Directors, Directors and other staff in a variety of complex administrative support activities; to assist in report generation as requested; to facilitate tracking of deliverables and timelines as directed; and to manage the coordination of meeting logistics and other duties.
Managing calendars and scheduling meetings
Making travel arrangements and preparing expense reports
Assisting with special projects and arranging ancillary meetings during major conferences
Maintaining up-to-date lists of team players and key 1:1 meetings
Organizing meeting rooms, including logistics, catering and equipment needs
Managing the administrative aspects of relationships with outside experts and vendors
Arranging for guest speakers, including contracts, travel and venue
Renewing professional memberships before expiration, as well as, timely registering for conferences, congresses and seminars
Assisting with preparation of presentations and meeting agendas
Providing backup support to additional departmental admins
Associate's degree and 2 years of Administrative experience
High school diploma/GED and 4 years of Administrative experience
Experienced and proficient with all current Amgen technologies and platforms
Ability to liaise with cross-functional team members and effectively communicate with internal and external business partners
Ability to work in a fast-paced, deadline-driven environment while remaining calm under pressure
Discretion in dealing with proprietary information
Exceptional at managing multiple calendars including coordination across multiple time zones
Ability to prioritize projects of greater urgency and importance
Outstanding communication skills, both oral and written
Excellent organizational and time-management skills, as well as, travel and meeting planning skills
Experience providing administrative support to remote staff
Experience working in biopharma industry
Amgen focuses on areas of high unmet medical need and leverages its expertise to strive for solutions that improve health outcomes and dramatically improve people's lives. A biotechnology pioneer since 1980, Amgen has grown to be one of the world's leading independent biotechnology companies, has reached millions of patients around the world and is developing a pipeline of medicines with breakaway potential.
If you're seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you'll find it at Amgen.
Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney disease, rheumatoid arthritis and other serious illnesses.
As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients.
Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.
A little about us:
Amgen values the leadership, skills and passion for serving that veterans exemplify and our constant commitment to hiring the best starts here.