Administrative Coordinator

  • Company: Amgen
  • Posted: February 07, 2017
  • Reference ID: R-33759
The Results Delivery Office (RDO) team at Amgen is looking for an administrative professional to join our team as an Administrative Coordinator. The role of the Administrative Coordinator (AC) will be primarily responsible for supporting a range of Executives and other staff in a variety of complex administrative support activities.
Key responsibilities include:
Managing calendars and scheduling meetings
Making travel arrangements and preparing expense reports
Assisting with special projects
Maintaining up-to-date lists of team players and key 1:1 meetings
Organizing meeting rooms, including logistics, catering and equipment needs
Managing the administrative aspects of relationships with outside experts and vendors
Arranging for guest speakers, including contracts, travel and venue
Renewing professional memberships before expiration
Timely registering for conferences, congresses and seminars
Arranging ancillary meetings during major conferences
Assisting with preparation of presentations and meeting agendas
Providing backup support to additional departmental admins
Ordering office supplies
Performing other administrative duties
Basic Qualifications
Associate's degree and 2 years of Administrative experience
High school diploma/GED and 4 years of Administrative experience
Preferred Qualifications
5+ years of experience in an administrative support role supporting large teams at different levels
Amgen experience
Experienced and proficient with all current Amgen technologies and platforms
Ability to liaise with cross-functional team members and effectively communicate with internal and external business partners
Ability to work in a fast-paced, deadline-driven environment
Discretion in dealing with proprietary information
Exceptional at managing multiple calendars including coordination across multiple time zones
Ability to prioritize projects of greater urgency and importance
Outstanding communication skills, both oral and written
Excellent organizational and time-management skills
Excellent travel and meeting planning skills
Experience providing administrative support to remote staff
Helpful, can-do attitude with a solution-oriented approach
Polite and personable 'team player'
Skilled at remaining calm under pressure
Experience working in biopharma industry
Bachelor's degree
Amgen focuses on areas of high unmet medical need and leverages its expertise to strive for solutions that improve health outcomes and dramatically improve people's lives. A biotechnology pioneer since 1980, Amgen has grown to be one of the world's leading independent biotechnology companies, has reached millions of patients around the world and is developing a pipeline of medicines with breakaway potential.
Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

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