Administrative Supervisor
New York , New York
January 05, 2017


The Supervisor manages the administrative activities of the Firm through scheduling and coordinating projects and special assignments from upper management with subordinate staff, as well as overseeing a staff of 9+ Administrative Assistants in NYC, and virtually in Phoenix. Assignments generally involve work of a confidential nature and require knowledge of the practices and procedures of the function, company products, policies and programs. Position calls for initiative, independence, and compliance.






  • Supervise and manage staff of 9+ Administrative Assistants to include scheduling, payroll, employee relations, annual reviews, etc.
  • Direct the work of the administrative professional staff ensuring efficiency through effective utilization of assigned resources, evaluating and updating office procedures and devising alternative methods to improve workflow
  • Coordinate and oversee the day-to-day operations of the group, assign work regularly, monitor and review process and accuracy of work and provide technical guidance on more complex issues
  • Obtain and provide information related to short and long range objectives, policies, procedures and practices requiring detailed knowledge of department and/or company policies and procedures
  • Oversee business process analysis, reporting and control activities
  • Screen and interview job applicants and provide orientation and training of new employees: develop training opportunities for incumbents
  • Ensure team provides outstanding service to their Executives, while building strong relationships
  • Improve the processes and policies in support of organizations mission -- specifically, support better management reporting, information flow and management, business process and organizational planning
  • Manage and increase the effectiveness and efficiency of Support Services (HR), through improvements as well as coordination and communication between support and business functions • Play a significant role in long-term planning, including an initiative geared toward operational excellence
  • May be called upon to assist with administrative duties and special projects

A little about us:
Join a company changing the fast-moving world of communications, where people like, link, pin, post and share. At RR Donnelley, we do it all.

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