Administrative Support, Comparative Medicine
Location:
Cambridge , Massachusetts
Posted:
November 20, 2017
Reference:
741287338

Provide administrative support to members of Comparative Medicine and their respective groups. This colleague will have daily interactions with the Senior Directors of Comparative Medicine (CM), CM veterinary and technical staff, Principal Investigators/Study Directors, IACUC members, and other CM colleagues who are involved with animal care and use. This role does not have any supervisory responsibilities. ROLE RESPONSIBILITIES Maintain busy, rapidly changing calendar including resolution of meeting conflicts. Schedule group meetings, video conferences and teleconferences and make necessary arrangements to support meetings. Assist management team members in preparation for these meetings by compiling pertinent meeting materials including agendas, pre-read material, presentations, etc. and set-up of meeting area. Make domestic and international travel arrangements and complete subsequent expense reports. Organizes visits for others to site (agenda, reservations, logistics) Creates, composes and edits written material and responds to correspondence, including email. Compose letters or memorandum from verbal directions or from knowledge of Company policy, procedures, and past practice. Creates and formats presentations, spreadsheets and key documents Maintain SharePoint folders, distribution lists, etc. Actively takes the lead on a variety of tasks, processes and improvements for CM group Demonstrates expert knowledge and proficiency regarding general administrative functions and performs these in support of supervisor/staff (telephone, e-mail etiquette, MS office, expense reporting and procurement systems, Cross site access requests, supply/equipment ordering) Skill in using programs such as Word, Excel, PowerPoint, Project, Visio and SharePoint. Requires excellent command of language, grammar and basic applied business math Actively seeks input from other colleagues across zones/divisions Collaborates with other administrative personnel and manages relationships at all levels May be required to work under one of the following: the United States Department of Agriculture Animal Welfare Act and associated Regulations and Standards, the Guide for the Care and Use of Laboratory Animals, Good Laboratory Practices, Public Health Service Policy and/or AAALAC accreditation standards. QUALIFICATIONS High school diploma or GED required CAP or CAP-OM preferred Experience providing administrative support. In general, a colleague at this level will have minimum 1-3 years of experience. Must possess excellent organizational, interpersonal and communications skills as well as sensitivity to handling confidential information. Must be detailed oriented, flexible and possess the ability to work under pressure. Must have positive, can-do attitude at all times. Plan and execute work to meet assigned objectives. Demonstrated calendar management is a must. The ability to learn and apply new procedures quickly will be required. Demonstrated ability to balance multiple priorities and manage time effectively. Excellent command of the English language - both spoken and written Pharmaceutical industry experience preferred. Other Attributes Desirable: Due to a dynamic workload and shifting responsibilities, the successful candidate will be expected to work closely with other departmental administrative professionals to share information and request assistance as appropriate. Completes recurring assignments independently and selects the most appropriate method or approached to do so within prescribed limits of authority. Takes 'start to finish' accountability for all administrative aspects of business processes, asking for assistance as needed. Anticipates conflicts, uses diplomacy to resolve problems. Maintains the highest level of confidentiality All colleagues should have functional knowledge of Microsoft Office, Outlook, calendar management and Internet Explorer. Colleagues should be able to use on line systems such as time tracking and document management. (e.g. SharePoint, Activity Tracker) Knowledge and use of other systems based upon job function may be required: GCE, Cross Site access, Ariba, Insight, SharePoint and other Pfizer applications as applicable EEO & Employment Eligibility Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. Sunshine Act Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative. Additional Offer Details: Last Date to Apply for Job: November 27, 2017 This job is Pfizer Non-exempt US/PR Grade: 005 Additional Location Information: Andover, MA Eligible for Employee Referral Bonus Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.


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