The Accounts Payable Processor is responsible for the timely and accurate processing of payments for three disbursement accounts (trade vendors, patient refunds IDX and SMS). Duties include verification of supporting documentation to ensure invoices are authorized/approved within SHC administrative policies, validate the general ledger account coding and perform 3 - way match for purchase order vendors prior to processing the payment to the vendor. For each month end close cycle ensure that accrued receipts have been reviewed in accordance with Accounts Payable Policies and Procedures and reconcile assigned vendor statements. For each month end close cycle coordinate with cost center departments to ensure the accruals for the vendors are accurately recorded. Primary Functions: Weekly Payment Processing. Process daily incoming Accounts Payable mail, when assigned. Ensure invoices, check requests, patient refunds are properly approved and processed as assigned in a timely manner. Date stamp all incoming documentation. For discrepant invoices follow up with the Materials Management department to clear the invoice discrepancies in a timely manner. Ensure vendor payments are made in timely manner and in accordance with vendor negotiated terms. Transfer checks and supporting documentation to off-site storage, as required. Monthly Close Cycle: Maintain accrued receipts file in accordance with the Accounts Payable guidelines. Validate accrued receipts file for purchase order vendors assigned and recommend deletion of data as required. Based on current payment history for non purchase order vendors assigned recommend dollar amounts that should be recorded as a month end accrual for that vendor. For vendors assigned, review vendor statements for outstanding credits that can be processed. For vendors assigned, review vendor statements for past due invoices that should be researched. Contact vendor for copies of past due invoices to determine if invoice should be recorded. Assist general accounting in month end close research of vendor payments and vendor accruals. Customer Service: Effectively serve both internal (staff, employees, etc.) and external customers (vendors etc.) by providing appropriate information. Answers phone calls and responds to e-mail/fax inquiries and requests, in a timely manner. Perform other duties as required by Accounts Payable Manager. Participate in department team building, training and cross training. Provide back up support for other Accounts Payable Processors, if required.
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