AP Specialist
Santa Ana , California
February 08, 2017
Accounts Payable Specialist

Adecco is currently recruiting for an Accounts Payable Specialist for our client located in Santa Ana, CA. If you meet the qualifications listed below please Apply Now!

The Accounts Payable Specialist is responsible for a variety of routine accounts payable functions in accordance with standard procedures.

Primary Duties and Responsibilities
Accounts Payable
• Ensure proper authorization of all purchases in conformance with Delegation of Authority
• Ensure proper GL account coding for all purchases
• Perform three-way match where applicable to ensure all purchases are received in conformance with the purchase order, resolve discrepancies, and enter into ERP system
• Obtain approval, code and enter non-Purchase order related invoices
• Audit freight charges for accuracy
• Review and enter Commission information into ERP system for payment, handle all correspondence with Sales Reps related to Commission payments
• Serve as first approver in Concur. Perform review of all expense reports to ensure charges are appropriate and in conformance with company policy, and that GL account coding is accurate
• Concur - Employee account managing and support
• Determine weekly payment selections, route for all required approvals, manage FTP process, and print all reports
• Manual Checks, Wires, Stop Payments, and Voids
• Interface with vendors and research and resolve inquiries
• Maintain all Accounts Payable files
• Perform primary role in vendor set-up
• Annual 1099 processing and distribution
• Postage Meter Management

Accounts Receivable
• Perform daily invoicing function
• Distribute invoices/or perform required customer portal entry in a timely manner
• Post Cash receipts to customer accounts, and balance cash to GL
• Perform SOX-related compliance audits as directed
• Perform primary role in new customer setup, and customer master maintenance
• Assist with collection activities as directed
• Assemble and review documentation for revenue recognition test samples
• Maintain resale/exemption certificate files, and customer files
• Serve as backup on other Accounts Receivable tasks
• Other tasks as assigned

Knowledge and Skills:
• Accounts Payable/Accounts Receivable/Bookkeeping.
• Microsoft Word, Excel, and Outlook. Accounting Software, MAS 90/Sage, Oracle, SAP a plus
• High School Diploma required, AA degree in Accounting/Business is a plus
• 3-5 years of related experience and/or training; or equivalent combination of education and experience

A little about us:
We partner with people to improve skills, teams and lives every day, and we help them achieve more than they ever thought possible.

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