Job Summary - The Assistant Director of Supply Chain Operations is responsible for the daily operations of all functions assigned by the Supply Chain Director within the facility and will also be assigned all supply chain responsibilities for selected campuses within the facility. The Assistant Director of Supply Chain Operations assists in integrating the department's services with the hospital's primary functions, develops/implements policies and procedures that guide or support service, assesses and improves department performance, and ensures orientation and continuing education of facility/market supply chain management staff as assigned. This person may recommend resources/space needed by the department and may participate in the selection of outside services in conjunction with the Director of Supply Chain Operations. The Assistant Director of Supply Chain serves as a key promoter of the Service Center, which strives to meet and exceed the needs of its customers. This position will also serve as a market resource as necessary.
Supervisor - Director of Supply Chain Operations
Supervises - Assigned Onsite Supply Chain Operations Personnel
• Lead and manage all facility Supply Chain activities.
• Manage the profit and loss of the facility Supply Chain operations.
• Execute the infrastructure project plan for the facility. This includes the implementation of the standardization programs for all supply chain functions, SMART cleanup, master file standardization, online requisitioning, and EDI.
• Facilitate the implementation of market based purchasing projects at the facility.
• Execute the implementation and operational plan for all of the point of use systems.
• Coordinate, manage, and evaluate facility Supply Chain personnel.
• Create a supportive environment for supply chain staff development and the delivery of supply chain solutions.
• Raise and resolve facility based supply chain issues and improvement opportunities.
• Coordinate and drive efforts to enable supply improvement initiatives (SII) to succeed within the facility.
• Facilitate the standardization of products and optimize supply utilization through effective collaboration with Physicians, clinicians and market supply chain management.
• Manage the facility implementation plan, identify and mitigate risks (leverage lessons learned, utilize proactive communication techniques), and monitor resource allocations to ensure successful execution of plan.
• Execute the Supply Chain Performance Measurement plan at the facility and report these results to the Director of Supply Chain Operations in an accurate and timely manner.
• Execute a continuous improvement program for supply chain functions.
• Ensure useful knowledge is captured and promote sharing of information.
• Recommends sufficient number of qualified/competent staff.
• Determines staff qualifications and competence. Develops and maintains accurate initial and annual competency checklists, and initiates completion of initial and annual competency attestation forms.
• Actively seeks ways to control costs without compromising patient safety, quality of care of the services delivered.
• Attends in-service presentations, and complete mandatory education week including, but not limited to, infection control, patient safety, quality improvements, MSDS and OSHA Standards.
• Demonstrates knowledge of occurrence reporting system and utilizes system to report potential patient safety issues.
• Is authorized to transport and deliver legend drugs, non-prescription drugs, contrast media and drug containing devices relative to core competencies of the position.
• Acts as market preceptor for the training of all supervisory positions.
• Perform other duties as assigned.
• Practice and adhere to the "Code of Conduct" philosophy and "Mission and Value Statement".
Knowledge, Skills & Abilities:
• Organization - proactively prioritized needs and effectively manages resources.
• Communication - communicates clearly and concisely.
• Leadership - guides individuals and groups toward desired outcomes, setting high performance standards and delivering leading quality services.
• Customer Orientation - establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations.
• Tactical execution - oversees the development, deployment and direction of complex programs and processes.
• Policies & Procedures - articulates knowledge and understanding of organizational policies, procedures and systems.
• PC Skills - demonstrates proficiency in Microsoft Office applications and others as required.
• Financial Management - applies tools and processes to successfully manage to budget.
• Project Management - assesses work activities and allocates resources appropriately.
Age of Patients Served:
This position requires competence in assessment, treatment, and/or care for the age groups indicated. The staff member must be able to demonstrate the knowledge and skills necessary to provide care, based on physical, psycho/social, educational, safety, and related criteria, appropriate to the age for the patients served in his/her assigned service area. The skills and knowledge needed to provide such care may be gained through education, training or experience.
Age Groups: Birth - 1 year (infant), 1 - 11 years (pediatric), 12 - 16 years (preschooler), 17 - 64 years (adult), 65 - Life Span (geriatric).
• Bachelor's Degree in Business Management, Healthcare Administration, Finance or similar is preferred.
• Minimum of three years hospital management experienced required.
CERTIFICATE/LICENSE - N/A
PHYSICAL DEMANDS/WORKING CONDITIONS - Requires prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports. Requires lifting papers or boxes up to 50 pounds occasionally. Work is performed in an office environment. Work may be stressful at times. Contact may involve dealing with angry or upset people. Some travel may be required.
OSHA CATEGORY - The normal work routine involves no exposure to blood, body fluids, or tissues (although situations can be imagined or hypothesized under which anyone, anywhere, might encounter potential exposure to body fluids). Persons who perform these duties are not called upon as part of their employment to perform or assist in emergency care or first aid, or to be potentially exposed in some other way.
A little about us:
HCA is the nation’s leading private provider of healthcare services. Comprised of locally managed facilities which include 230,000 employees at over 160 hospitals, over 120 surgery centers and 100 urgent care facilities in 20 states and the United Kingdom