Assoc Admin Assistant & Reporting SME
Location:
Seattle , Washington
Posted:
February 08, 2017
Reference:
111724BR
REPORTS TO: GM Assistant Supervisor

ACCOUNTABILITY:

Position is to manage day to day sales administrative accountabilities plus dedicated areas of expertise

TECHNICAL SKILLS:
  • Provide daily administrative support to the Market Director and Sales Director in a professional and organized manner.
  • Manage daily calendar and travel arrangements for the Market Director and Sales Director.
  • Create executive PowerPoint presentations, Excel spreadsheets, and e-mail communications.
  • Handle daily phone calls, correspondence, typing, filing, and other clerical tasks.
  • Maintain inventory of office supplies and oversee FedEx shipping and USPS mail needs .
  • Coordinate onsite and offsite meetings, as well as a variety of other company functions and events.
  • Act as primary point of contact for Seattle telephones, voicemail systems, and e-mail distribution lists.
  • Provide backup support for Sales Support Admin.
  • Partner with the Sales Support Admin to oversee Donations and Free Goods requests.
  • Ability to work calmly and efficiently in high stress situations
  • Prioritize work and handle changing priorities.
  • Provide proactive support to the Administrative team and location as needed.
  • Willingness to learn and take on special projects
  • Run, format, and distribute existing Daily, Period, and Quarterly reports.
  • Capable of creating customized actionable market detail and summary reports from existing data warehouses using predefined IT tools, pivot tables, advanced formulas, and macros.
  • Track initiatives and incentives, working with the Region and locations to ensure accurate information.
  • Miscellaneous duties as required.


Qualifications/Requirements

OPTIMAL PRIOR EXPERIENCE:

. Bachelor degree preferred.
* Minimum 5 years ' experience in an Executive Admin support role.
* Intermediate to advance computer skills, including Microsoft Excel, Word and PowerPoint required.
* Knowledge of basic accounting and financial processes.
* Highly organized, able to handle multiple tasks and meet strict deadlines in a fast paced business environment.
* Must be a self-starter and have the ability to work independently with minimal supervision.
* Excellent attention to detail and organizational skills a must.
* Ability to handle sensitive and confidential matters in a professionally.
* Strong people skills and must work well in a team environment.
* Ability to conduct self in a professional manner.

Relocation Eligible

Not Eligible for Relocation

A little about us:
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