Audit Senior Coordinator
November 05, 2016
This position provides administrative assistance to the Vice President IT Audit, Sr. Director Global Technology, Sr. Director Global Systems and, Sr. Director North America Audit.
  • Manage the technical aspects of Corporate Audit's proprietary Audit Management System (AMS)
  • Manage all activities with external support vendor, and resolve system issues
  • Identify application enhancements and coordinate with requirements external vendor; test any changes before production implementation
  • Develop and provide needed reports upon request
  • Maintain and verify AMS data accuracy, including entering period T&E values for VP and Sr. Directors
  • Accurately maintain consulting expenses AMS and reconcile to the G/L
  • Develop and maintain the AMS user guide as needed
  • Train department associates on system usage

Corporate Audit Communications (Best Practices and Corporate Audit Newsletters):
  • Review content for grammar, diction and formatting - propose changes
  • Compile in compatible application (e.g., Microsoft Publisher, Adobe Acrobat, etc.), free of defects
  • Complete tasks within defined deadlines for issuance

Departmental Website:
  • Manage the Departments Website, including content, layout and any other administration required (including basic HTML understanding)
  • Resolve issues and problems

Audit Events and Training:
  • Assist with special department projects as needed
  • Arrange special events sponsored by or involving the VP or Sr. Directors
  • Assist with semi-annual trainings (i.e., meeting space, hotel accommodations, car service, meals, audio visual equipment, etc.)

Budget Management:
  • Initiate, process and track purchase commitments and invoices in SAP, across multiple CA cost centers, completely and accurately and in compliance with policies
  • Track consulting budget and forecast, working with Audit Directors to ensure accuracy and timeliness of invoices; resolve discrepancies timely.
  • Reconcile leased equipment (laptops, printers, etc.) period reports for accuracy and adjust accordingly on a period basis
  • Assist with periodic budget forecasting and prepare year-end accruals for ongoing professional services and any other expenses incurred but not not invoiced before year end. Ensure that FP&A and/or Control posts them appropriately.

  • Basic administrative support (phones, mail, maintain daily calendars, schedule meetings)
  • Schedule meetings with Senior Leaders, coordinating with their Administrative Assistants
  • Distribute correspondence and documents
  • Keep filing system organized and current
  • Assist with the preparation and proofing of key presentations (formatting, creating charts based on data provided)
  • Manage and organize complex international travel requirements selecting cost effective options, process visa applications and guide staff on requirements for International travel
  • Prepare and reconcile monthly T&E reports, including receipt submission and retention of receipts, for the VP and Sr. Directors and validate for policy compliance
  • Schedule and coordinate Audit Department Leadership meetings and prepare meeting minutes
  • Provide administrative activities during the on-boarding process for new hires (ordering laptop, securing office space and phone numbers, etc.)
  • Assist in recruiting and interviewing activities (e.g., scheduling, escorting candidates, proving materials to interviewers)
  • Maintain Corporate Audit Outlook Distribution Lists (current resources + CA alumni)
  • Maintain CA CPE credit files
  • Provide backup Administrative support for department as needed


  • Ability to prioritize work and manage multiple tasks and projects
  • Ability to learn quickly and manage proprietary Audit systems and needs
  • Excellent computer skills, particularly the use of application systems
  • Experience operating both domestically and internationally
  • Strong team player
  • Proven experience/understanding of domestic and international travel arrangements
  • Strong detail orientation and organizational skills
  • Ability to act independently, take ownership of work, and demonstrate initiate
  • Proven track record in supporting executive level manager
  • Ability to manage sensitive / confidential information in the most professional manner
  • Professional and courteous phone demeanor
  • Soft and personable relationship skills
  • Bachelor's of Associate Degree
  • Solid experience in an equivalent role (7+ years)

Software Packages Needed:
  • Detailed knowledge of Word for Windows, Excel, PowerPoint and Outlook.,
  • Microsoft Publisher, Adobe Acrobat, or other equivalent application (Preferred)
  • Business Objects and SAP (Preferred)

Additional Comments:
  • Requires working non-core hours as needed
  • Ability to flex schedule based upon the Manager's obligations

Relocation Eligible

Not Eligible for Relocation
A little about us:
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