DEPARTMENT ASSISTANT
Location:
Westerville , Ohio
Posted:
January 25, 2017
Reference:
397153397
Summary:
Provides cost control administrative support to the Regional Facility Engineering Department. Also provides administrative support to Regional Project Managers and the Construction Manager(s) for (major) capital projects.

Essential Functions:
. ¿ Assist regional facility engineering project managers with tasks related to new store and remodel projects.
¿ Assist in preparation of project estimates and Capital Appropriation documents.
¿ Maintain computerized cost control on all projects as assigned.
¿ Support and administer the Standard Order Guide.
¿ Generate requisitions and purchase orders as needed for projects.
¿ Follow up and expedite ordered equipment for project team.
¿ Distribute weekly receiving reports to all project managers for the assigned division(s) in the region.
¿ Key all receipts indicated on the weekly receiving reports provided by the project managers.
¿ Monitor ePRO Invoice Exception Summary Report daily for invoice discrepancies and aging invoices.
¿ Act as liaison between RASC and Regional Facility Engineering to insure proper invoice payment.
¿ Assist Project managers with monthly cost reviews.
¿ Verify appropriate documentation of payment requests from contractors (lien releases, etc.). (Level 15)
¿ Maintain accounts payable and other miscellaneous filing, as required.
¿ Verify the payment status for vendors in the Vendor Book.
¿ Provides liaison between General Office procurement and project managers/construction managers.
¿ Back up to the Regional Lead Cost Control Administrator. (Level 15)
¿ Back up to other cost control administrators when necessary.
¿ Be the SiteFolio ¿Super User¿ supporting the department in regards to the use of Site Folio (where applicable).
¿ Track and order Direct Buy equipment for the division/region.
¿ Research for project closeout which includes but not limited to reconciling PO liability.
¿ Issue local checks as required.

Education/Skillset Requirements:
. ¿ Knowledge of procurement systems and mainframe accounting applications.
¿ Excellent organizational and follow through skills
¿ Proficiency in use of Microsoft Office programs
¿ Excellent verbal and written communications skills
¿ Ability to handle multiple tasks; work independently and meet deadlines

Other Qualifications:
. ¿ Strong accounting and/or bookkeeping background





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