Department Assistant
Portland , Oregon
November 18, 2017
Job Description Branch ID:5119

Pay Rate/Salary: $16-18 / Hour
Monday through Friday 8:00am to 5:00pm.

NOT temp to hire but ONLY thru the end of December

Provide cost control and administrative support to the Facility Engineering team for capital projects. This includes creating and tracking requisitions and purchase orders, preparing bids, coordinating project information, running reports, as well as composing general correspondence, filing and local check request. Role model and demonstrate the company's core values of respect, honesty, integrity, diversity, inclusion and safety of others. For the right person, this has the potential to be a temp-to-hire opportunity.

Essential Job Functions:

� Create requisitions/purchase orders for project equipment, confirm receipt of equipment, expedite and track items as needed.

� Initiate Direct Buy orders with project manager's approval and track items through the process.

� Bid package preparation and bid process coordination.

� Ensure and assemble documentation for contracts (i.e. insurance certificate, etc.) and assist with contract administration.

� Maintain the Standard Estimating-Ordering Guide and document requested revisions.

� Set up and maintain core project information, primarily through the use of our Construction Project Management System.

� Produce and assemble materials and documents needed for meetings, training sessions and presentations, and coordinate accommodations, as required.

� Assist project managers with confirming project closeout responsibilities are completed.

� Transcribe and/or compose letters, memos, punch lists and reports, as required.

� Run reports as needed from various applications (project management system, cost control system, etc.) for the management's review.

� Support the transfer and retirement (PAS) process for assets at project completion.

� Support the Capital Appropriation submittal, approval and tracking process.

� Research billing discrepancies, as required.

� Submit and process local check requests.

� Process department mail and distribute accordingly.

� Order supplies and support office equipment, as required.

� Provide excellent customer service both internally and externally.

� Must be able to perform the essential functions of this position with or without reasonable accommodation

Previous Job Experience Desired:

� Administrative support with Customer focus

� Prior experience with supporting several managers

Job Requirements Minimum Qualifications:
� Excellent communication skills
� Proven typing, filing and professional phone skills
� Proficient in Excel, Word, Outlook
� Ability to learn new computer software/programs
� Self-motivated, able to organize, prioritize, plan and meet multiple deadlines
� Proven decision making skills
� Demonstrated dependability
� Ability to gain the support of others to achieve the appropriate outcome
� A high degree of confidentiality is required

To apply, please send your resume to

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