Distribution Center Administrator - Marmora, NJ - Second Shift

  • Company: Coca-Cola
  • Location: Marmora, New Jersey
  • Posted: February 08, 2017
  • Reference ID: 00064228
Job ID: 00064228

Start time will be between 1:00 & 3:00 pm Monday through Friday and an occasional Saturday.

Performs routine clerical duties in a Distribution Center in accordance with standard administrative office procedures.

- Phone/Reception
- Enter call in orders / hotshots (immediate orders)
- Process donation requests
- Miscellaneous copying, laminating and distributing
- POS tracking
- Coupon tracking
- EBP ordering (procurement system)

- Process AP Invoices, prepare check requests, research payments, prepare transmittal logs
- Process and reconcile P-card Statements (company credit cards)
- Review Expense Distribution Log
- OCM tracking/checkbbok
- Process P-Card, fuel card new user requests
- Process T&E Requests


- Driver call in log
- DOT – DVRs and Grid logs required file maintenance only
- Enter special event orders for service and schedule
- Employee sale
- Safety committee notes as assigned

- FS change fund/key audit
- FS commission statements

- Customer Accounts Receivable research – Sales Center Charge back
- Customer mail check requests (validation)
- NSF Review and tracking – notification to sales
- PIA, drafting credit memos and invoice corrections

- Scans CCR Employment Application and Consent Form & Disclosure Form and emails to designated Talent Acquisition representative.
- Prints and posts Open Requisition reports/Job Opportunity listings
- Make sure all required postings are posted (for audit purposes)
- DOT - files, random drug testing, records of violation, MVR and physical recertification

- Maintain visitor log and badges
- Assign access cards

- Maintain/request maintenance on office equipment

-Performs pre-settlement and/or cashiering duties in a Distribution Center in accordance with standard procedures.
-Driver Over and Short research and resolution (cash and product/load)
- Review and verify end of day driver paperwork
- Run daily route status report to verify that all delivery routes settled
- Send messages to route accounting department regarding settlement issues
- Check in and check out (COCI) messages
- Ensure proof of deliveries are included in driver paperwork (DSD, store stamps, etc.)
- Perform cashiering duties including ensuring Fed-Ready status of deposit
- Ensure security of route cash
- Validate proper use of cash drop log
- Receive and verify full service bag count.
- Count full service cash and finalize handheld
- Prepare driver paperwork for Imaging
- Maintain driver compliance logs as necessary (DOT, DVR, etc.)
- Maintain cash reconciliation and driver deposit log
- Maintain records in BASIS route accounting system
- Review settlement exception reports and resolve issues
- Prepare deposit for pick up by armored car service
- Troubleshoot handheld issues impacting settlement
- Work with warehouse inventory personnel to resolve SAP (inventory system) to BASIS (sales accounting system) reconciling items
- 10% Driver Audit as required by Internal Control
- Research Mail Checks, print backup and code in Payment Manager - Maintain Missing Documents Log

- Coordinate employee/facility events including catering and meeting room set up
- Handle mail/shipping
- Update phone directory
- Ensure compliance to company audit guidelines
- Manage flow of information throughout the day, faxes, coping, telephone, etc.
- Schedule conference rooms
- Support inventory process as assigned
- Provide administrative support to Distribution Center Manager/Supervisors or Sales Managers/Supervisors as assigned



- High School - GED or Diploma required
- Some college preferred
- 2-5 years experience in automated office environment required
- Minimum 1 year of finance related experience in an office environment required
- Experience in cash room environment preferred
- Basic computer and database application skills including Excel, Word and Power point or related experience
- Excellent phone etiquette
- Knowledge of multi-line phone systems
- Accurate data entry
- Strong organizational skills. Bi-lingual skills a plus
- Physical Requirements:  Sitting (80%), bending, walking and kneeling.  Occasional lifting of up to 50 pounds

Coca-Cola Refreshments is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.

Share this Job