Distribution Customer Service Representative
Sumner , Washington
October 21, 2017
Job Description Branch ID:3277


The Distribution Customer Service Representative will provide support to customers to ensure efficient daily operation of all distribution accounts.


Customer Service: Daily process and input of all customer orders and distribution account (s). Provides daily operational reports that are accurate and timely. Runs stock reports to check for product availability. Generates all related paperwork and necessary information required for customer work orders, checks all orders for special requests and post inventory records. Assists others in their duties with all distribution accounts. Performs invoicing through ETMS. Conducts billings, including associated back-up and documentation. Provides daily operational reports that are accurate and timely. Performs daily data entry for receiving, order allocation, shipping and inventory management. Rates domestic transportation bills.

Coordinates special, last minute shipping requests with the Transportation and Operations Departments, expediting any order as necessary. Trace orders as required and notify customers of any activity concerning their order. Ensure proper invoicing of accounts by verifying computer-generated invoices. Maintain damage records and backorder logs. Handle returned merchandise in an efficient manner and ensure proper credit is given to the customer. Inputs all receipts, putaways, moves, picks, shipments and cycle counts

Relationships: Provides warehouse staff with necessary documents and information needed to complete receiving, and to ship orders. Maintains excellent working relationships with customers by responding to all inquiries and complaints concerning work orders, invoices, shipments, inventory counts, etc. in a courteous and efficient manner. Reports customer feedback to management, including any signs of customer dissatisfaction. Acts as a liaison between the warehouse and the customer in administration of accounts and between the office and customer regarding invoicing and credit changes.

Clerical: Provides support with other miscellaneous projects, filing and research. Oversees all paperwork associated with orders and maintain the corresponding files. Maintains a current and accurate procedures manual that details the processing requirements for each account. Answers phone calls and operate various types of machines and computers necessary to perform duties. Effectively corresponds with customers as required. Provides support with other miscellaneous projects, filing and research. Receives inventory.


  • 2 years' experience

  • Previous experience in inventory control and/or distribution operations

  • Fully proficient with various software applications (i.e. mainframe systems: MS Word, MS Excel) preferably with a base knowledge of inventory control.

  • Typing - 30 wpm and 10-key by touch experience

  • Displayed ability to work independently with minimal supervision

  • Effective communication skills and good hearing is required. Bi-lingual abilities a plus.

  • Must have excellent work habits. Must pass a background check, if applicable in state, region or geography.

  • Job Requirements Strong customer/account management experience; the ability to shift priorities quickly; experience working in a warehouse / distribution / logistics / inventory management environment.

    To apply, please send your resume to sfprofessional@staffmark.com

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