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Engineering Contracts and Tech Support
Location:
Waynesboro , Pennsylvania
Posted:
October 18, 2017
Reference:
WD30037923236
ENGINEERING TECHNICAL SUPPORT

• Transmittal-related activities:
o Prepare transmittals for various documents and upload to customers' document
submittal using eRooms, SharePoint, Drop Box and other applicable programs.
o Assist Engineers and Designers with the creation and stacking of multi-page PDF's using
Adobe Acrobat software.
o Access drawing AutoDesk Vault Profession as applicable, and preform basic functions in
AutoCAD.
o Maintain/update the Transmittal Request Form Document in Microsoft Excel
• Coordinate with the Project Engineers and assemble Project specific IOMs as required for YPS
projects based on YPS contract and schedule; request from Engineers necessary documentation
as-built drawings.
• SAP-related activities:
o Post project-related time in SAP for weekly project reporting purposes.
o SAP Salary Roster on a weekly basis.
o Advise Engineers who have not posted their time to SAP.
o Circulate a report printout to the Managers for their approval.
o Make corrections and email final report to HR.
o Check that non-exempt personnel have entered project time in SAP (to validate
department absorption).
o Run SAP commands to check and clear any processing errors
• Post work /vacation time into Kronos for weekly attendance approval.
• Maintain the following forms that are used on a daily basis and report out changes, when made:
o Department Telephone List
o Distribution Circulation List
o Drawing Review Document
o Master Transmittal Form
o Department SAP Personnel Numbers Spreadsheets
o SAP CAT2 Salary Roster
• Order business cards for Engineers/Designers when requested.
• Use MDG and SAP to set up new vendors and request approvals.
• Data entry for
o Status sheets, including part numbers and drawing checked dates;
o Print and distribute status sheets.
• Create 3-D image in PDF of package general arrangements to support Fabrication Shop.
• Monitor office supplies and refill as needed.
o Prepare requisitions for manager approval and transmittal to purchasing.
• Maintain list of ISO 9001 controlled documents,
o Collaborate with others and other departments on controlled documents.
• Pick up and distribute incoming mail to department personnel.
• Assist requests customers for electronic copies of drawings in PDF or AutoCAD format.
• Assist manager with status sheets
o Every other week, put the new status sheets in the manager's binder with tabs, and save
history sheets in separate binder; takes 30 minutes to one hour; as time permits -
otherwise MDC does this.
• Maintain essential documents in EIOM template
o Research/compare/update current documents to those published on line
o Add new documents and links as directed; and delete links for obsolete documents as
directed.
• Miscellaneous office duties including processes such as arranging
o Luncheons for customers and suppliers
o Support customer calls to company in relief of the receptionist/switchboard when
needed
o Using corporate software to make travel arrangements
o Using FedEx and UPS Websites for developing documentation needed to ship packages

#external

Qualifications

High school diploma or equivalent work experience.
SAP experience preferred
Knowledge of Microsoft Office
Strong organizational skills
Ability to multitask

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