Event Manager - Corporate Events
Fort Myers , Florida
November 17, 2017
  • Oversee all pieces of the event planning process, including budget, by leveraging best practices
  • Communication and collaboration with internal Business Unit stake holders to ensure we understand their MCPs in order to deliver top quality events
  • Collaboration with Gartner Business Units to support their event objectives – research and propose recommendations for all event elements to relevant Business Unit stakeholders
Event Planning & Logistics: 
  • Plan, manage and execute various elements of the event on-site – including, but not limited to: 
  • Collaboration with Global Registration vendor on registration website, reporting, tracking and monitoring of registrations from pre-event through post-event reporting and on-site management
  • Produce and manage hotel specifications, menus, and on-site logistics
  • Produce and manage audio/visual specifications
  • Oversee travel, transportation and hotel arrangements for attendees and staff for events
  • Keep global relationships with Registration vendor, Travel booking vendor, DMCs, Signage vendors, and Security vendors on best practices and processes for seamless execution across the entire Corporate Events portfolio
  • Collaboration with creative services partner and other event partners on the production of onsite signage and branding and ensure accuracy of all collateral
  • Answer questions from internal and external clients about events
  • Produce and manage Special events and offsite functions for attendees. Make recommendations to Business Units around ideal locations & experience, and delivery of the onsite experience
  • Management of event staffing schedules for Gartner Event Staff, Gartner IT, Freelancers and Vendors
  • Lead, communicate, and collaborate across external partners & internal staff - inspire confidence & excitement, and be a guardian of the event brand to ensure seamless delivery of the overall experience, event vision, and objectives  
  • Lead site visits for Gartner Event Staff, Business Unit Staff and vendors

Vendor Selection and Management: 
  • Assist in the selection and build excellent relationships with the appropriate partners
  • Create and Review RFPs: detailed specs, identifying prospective vendors & determining selection process, criteria
  • Manage destination / venue research, site selections and coordinate hotel contracts for future events
  • Hotel contract negotiation and management of global relationships with national hotel chains
  • Negotiate prices and contracts with outside vendors

Budget Management: 
  • Ensure effective financial management including budget creation, cost negotiation and accurate management and expense tracking as relates to the overall event budgets in the range of 20K-1M -  close monitoring of expenses, alerting management about risks and deviations to plan and make recommendations on financial adjustments that can be made
Global Consistencies and Team Management:
  • Leadership of the logistics team to ensure flawless execution of corporate events
  • Responsible for training new associates, and influencing existing team members
  • Constantly evaluate the event experience, feedback and results and implement changes accordingly.
  • Communication and collaboration across Events team and event partners to ensure effective implementation of the processes and sharing ideas from Client events.
  • Implement and maintain a globally consistent standard for all Corporate Events
  • Oversee freelancers / temporary help / interns at events and in the office
  • Proactively identify operational problems and potential process improvements, in relation to event logistics and lead the process of enhancing event features and activities across the attendee experience

Job Requirements:

  • Bachelors degree
  • 5+ Years Event Operations Experience
  • Proven Venue Management Experience
  • Proven Budget Management Abilities
  • Project Management Experience
  • Contract Negotiation and Supplier Management/Review
  • Competent Project Manager
  • Strong Client focused/ Customer Service Skills
  • Strong Organizational Skills
  • Fully competent in Microsoft office, especially Excel
  • Strong Oral & Written Communication Skills
  • High sense of urgency
  • Collaborative
  • Decisive
  • Financial Management Skills

Job ID 00016535

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