US One Commercial Partner (OCP) is looking for an experienced Executive Business Administrator to support and report to the Vice President of MSP and Channel within the organization. This position will support the VP and a team of 100+ FTE, with team members located throughout the United States. If you are a ?go-getter? that works well in a team, this is the right position for you. The ideal candidate will be self-motivated, have excellent communication and interpersonal skills, and the ability to work independently and professionally at all levels. The candidate will need to work effectively under pressure within short time constraints, prioritize tasks and take appropriate action, and work without significant oversight or instruction to achieve results with a high degree of accuracy and attention to detail. To be successful, the candidate will have the ability to anticipate and remove administrative roadblocks, make timely decisions across the business group, and simply get things done. The candidate will be able to work closely with other admins within the larger US OCP organization on all aspects of the business. The candidate will be able to build effective working relationships, and accommodate work styles and perspectives of diverse individuals. A successful candidate will be able to take feedback and adapt to constantly changing environments, in addition to proactively identify areas to help support the business. Key Responsibilities include: Proactively manage VP?s calendar, making decisions on their behalf based on shifting business priorities to ensure accurate scheduling and appropriate allocation of time, including scheduling with other Microsoft executives and external customers and partners. Partner and provide support to the VP and directs, including managing a wide variety of tasks/projects, planning and coordinating travel, and keeping the LT informed of changes to business operations processes and policies Heavy integration with WW Team to ensure VP?s alignment with business goals, objectives, strategies Provide organizational support, including headcount management, budget, morale events, DL management, space and other tasks/projects Manage new employee setup, and procurement of goods and services including computer equipment, asset tracking, and facility requests Support active management of budget, vendor purchase order processing, expense Report submission for VP and ensure expense policy compliance across the teams. Partner with Business Manager on All Hands meetings by managing agenda, presentation content, and logistics including location planning and support for annual regional offsite Create/enhance team culture within and across teams and pro-actively participate as a member of the business leadership team. Partner closely with the Business Manager (BM) to manage the rhythm of the business, field readiness index, MSPoll, Talent Reviews, group wide communications, and executive office support Exercise sound judgment, tact, diplomacy, integrity, confidentiality, and professionalism in communicating information and working with all levels of employees Build and maintain high quality business relationships with executives, business partners, and US OCP administrative staff Utilize MS internal applications such as HeadTrax, MS Space, Myorder, MS Travel, MS Expense 2, Assetlink and similar tools to manage the business The successful candidate will have a strong administrative skill profile exhibiting high attention to detail, initiative, flexibility, professionalism, creative problem solving and decision making, time management abilities, and effective written and verbal communication skills. They will also demonstrate the following capabilities: Strong strategic prioritization, planning, organizational and time management skills Proven track record of accountability, reliability and a ?can do? attitude Commitment to diplomacy and sound judgment Good composure under pressure, and the ability to react with appropriate urgency to situations and events that require quick response or turnaround. Ability to work independently to achieve results with a high degree of accuracy and attention to detail, and maintain highly confidential and financially impactful information Current expertise with latest versions of Microsoft products including Windows, Outlook, Excel, Word, PowerPoint, OneNote, SharePoint and Yammer required Minimum 5+ years demonstrated work experience supporting senior management and senior level staff. Strong business acumen and understanding of corporate organization preferred
Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to email@example.com.
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