Executive Admin Assistant
Location:
Traverse City , Michigan
Posted:
January 07, 2017
Reference:
292012005
Adecco is partnering with a local area company needing an Executive Administrative Assistant for a 4-6 week long project.

BASIC PERFORMANCE EXPECTATIONS:

Work involves providing all secretarial and clerical services for professional staff employees and/or management supervisor. Work may also involve calculation of insurance rates and determining costs. An employee in this position may be responsible for all stages in the reproduction and distribution of moderately large amounts of duplicated materials. Employees work under general supervision and frequently work alone exercising considerable independence within established guidelines.

This job requires the ability to establish and maintain effective working relationships with the public, members and leaders, as well as staff and management.

ASSIGNED DUTIES:
Type, duplicate, collate, staple and distribute notices, agendas, minutes, press releases, and other materials.
Receive, open, and review mail; compose notes and letters; establish and keep current mailing lists; scrap books, and directories.
Order and inventory supplies.
Establish and maintain a variety of files.
Act as receptionist; place and receive telephone calls, make appointments and maintain calendars and schedules.
Process financial records, calculate insurance rates, do cost evaluations, maintain records and maintain a petty cash fund.
Keep schedules of meetings; prepare meeting rooms; send out notices and agenda for meetings; arrange for refreshments at meetings.
Use the electronic membership system to maintain membership lists, prepare dues transmittals and perform other membership processes.
Perform other job related duties as assigned from time to time.

MINIMUM REQUIREMENTS:
Graduation from a standard high school or vocational school.
Experience and training which provide the following abilities, skills and knowledge:
* considerable knowledge of English spelling, punctuation, and vocabulary;
* ability to operate a personal computer and common office equipment;
* ability to perform arithmetical calculations;
* ability to communicate tactfully, courteously and effectively.
TESTING:
Computation: 70%
Keyboard (Typing): 55 wpm, 98% accuracy
Language Skills: 70%
Customer Service Aptitude 70%





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