Executive Administrative Assistant
Location:
New Brunswick , New Jersey
Posted:
January 31, 2017
Reference:
3749161212-en-us

Johnson & Johnson Family of Companies is currently recruiting for an Executive Administrative Assistant.  This position is located in New Brunswick, NJ.

 

Caring for the world, one person at a time, has inspired and united the people of Johnson & Johnson for over 125 years. We embrace research and science -- bringing innovative ideas, products and services to advance the health and well-being of people. Employees of the Johnson & Johnson Family of Companies work with partners in health care to touch the lives of over a billion people every day, throughout the world.

 

With $70.1 billion in 2015 sales, Johnson & Johnson is the world’s most comprehensive and broadly based manufacturer of health care products, as well as a provider of related services, for the consumer, pharmaceutical, and medical devices and diagnostics markets. There are more than 250 Johnson & Johnson operating companies employing approximately 127,000 people and with products touching the lives of over a billion people every day, throughout the world.

 

The Executive Administrative Assistant is responsible for providing comprehensive administrative support to the Head of HR Consumer Medical Devices. They will support senior management and executives, many with a high sense of urgency linked to critical business issues. They will coordinate and track budget and expenses and manage department purchases.  They will interact with senior management on a day-to-day basis, handling very confidential documents and materials, and as such, must maintain strict confidentiality. 


Primary responsibilities include:

 
  • Collaborate frequently with Executive Management and their assistants to solve complex problems regarding project, department or division-related work.
  • Exercise independent discretion and sound judgment to independently assess and resolve complex situations/problems, and respond to frequently shifting priorities.
  • Focus on building effective relationships and trusted partnerships with Executive Management and their teams.
  • Manage agreements and contracts with outside consultants and contracts; establish PO’s and work agreements per J&J Company Policies.
  • Arrange outside employee and vendor/visitor company visits.
  • Manage staff calendars, updating monthly schedule.
  • Assemble and manage meeting presentations through WebEx and/or Global Connect.
  • Draft memorandums, correspondence, and/or presentations. 
  • Schedule meetings through Outlook, secure call-in numbers, prepare meeting agendas and manage attendance registration and logistics.
  • Arrange domestic and international travel, complete travel expense reports, and manage logistics of travel-related activities.


Qualifications
  • A minimum of a High School diploma is required. 
  • A minimum of 6 years of advanced administrative/executive experience required.  Experience supporting VP’s is preferred.
  • Ability to partner and work cooperatively with all levels from Executive Leadership and Senior Management is required.
  • Ability to exercise sound judgment and discretion to independently assess and resolve complex situations/problems is required.
  • Strong organizational skills, detail-oriented, able to manage multiple projects/tasks to meet deadlines with minimal supervision is required.
  • Customer and employee focused is required.
  • Strong written and verbal communication skills is required.
  • Advanced computer skills including word processing, spreadsheets, executive presentations, and database applications is required.
  • Familiarity and comfort using internal systems for travel, purchase orders, service request management and internal portals is required.
  • Able to demonstrate resiliency and high productivity in a fast paced environment is required.
  • Strong interpersonal and collaboration skills is required.


Primary Location
United States-New Jersey-New Brunswick
Organization
Johnson & Johnson (6067)
Job Function
Administration

A little about us:
Johnson & Johnson cares for the world - bringing innovative ideas, products and services to advance the health and well-being of people.

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