Executive Administrative Assistant

Janssen Pharmaceutical Research & Development, L.L.C., a member of the Johnson & Johnson Family of Companies, is recruiting for an Executive Admin Assistant supporting the Chief Medical Officer Pharmaceuticals and the Global Medical Organization.  This position will be based in Titusville, NJ.


At the Janssen Pharmaceutical Companies of Johnson & Johnson, what matters most is helping people live full and healthy lives. We focus on treating, curing and preventing some of the most devastating and complex diseases of our time. And we pursue the most promising science, wherever it might be found.  


Janssen Research & Development, LLC discovers and develops innovative medical solutions to address important unmet medical needs in oncology, immunology, neuroscience, infectious diseases and vaccines, and cardiovascular and metabolic diseases. Please visit http://www.JanssenRnD.com for more information.  


We are Janssen. Our mission drives us. Our patients inspire us. We collaborate with the world for the health of everyone in it.


The Executive Admin Assistant will provide support to the Chief Medical Officer Pharmaceuticals & Head of the Global Medical Organization. 

Primary Responsibilities:
  • Manage calendar and schedule
  • Schedule and organize meetings with varied internal and external groups including with internal executive management, departmental staff, and external stakeholders
  • Professionally handle communications and queries to the CMO office from varied stakeholders including patients and customers
  • Arrange domestic and international travel
  • Liaison to other departments for additional resources and external customers
  • Creation of documents such as letters, contracts, consulting agreements etc. and discrete management of sensitive and confidential information
  • Electronic and physical record organization and document management
  • Printing, duplication, retrieval from various DBs, distribution to team members
  • Support research functions such as article retrieval and research
  • Coordination of conference materials
  • Preparation of binders & presentation materials
  • Expense report preparation and review of CMO-direct report gXRS to ensure compliance with company guidelines
  • Provide system delegation approvals as directed
  • Management of departmental resources: office supplies, equipment etc.
  • Share Point Owner several sites
  • Leadership and Active participant in GMO Administrative Assistant Community of Practice
  • Responsible for coordination of department endorsement processes to be followed by GMO staff
  • Performs other related duties as required

  • High School Diploma or equivalent required; Bachelor’s coursework preferred
  • Minimum of 6+ years of administrative experience supporting a senior executive is required; preferably at the VP, President/Partner or C-level
  • Extensive experience managing a global, complex calendar and coordinating international travel is required
  • Previous experience in meeting technology, such as Global Connect, Skype, WebEx, or other interfacing technology is preferred
  • Proven experience performing administrative duties requiring limited autonomy in making decisions independent of the current supervisor and that of the department is required
  • Proficient knowledge of Microsoft Office (Word, Excel, PowerPoint), ORG Plus is required
  • Working knowledge of Visio is preferred
  • Proven experience managing and responding to multiple priorities and shifting demands while maintaining a sense of urgency is required
  • Ability to handle confidential and sensitive information with professionalism and discretion is required
  • Superior communication skills and the ability to engage in highly effective and articulate communications with associates at all levels including executives within Johnson & Johnson and from external sources is required
  • Possesses in-depth knowledge of organizational systems and policies, objectives, policies and procedures is preferred 

Primary Location
United States-New Jersey-Titusville
Janssen Research & Development, LLC. (6084)
Job Function

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