Position provides a variety of administrative support duties for Procurement Executives in the Americas region. Responsibilities, skills and qualifications include:
Administers programs, projects and/or processes specific to the procurement department.
Types letters, memoranda and reports from drafts and proofreads and reviews documents for grammatical and numerical errors.
Schedules resources such as people, meetings, appointments, rooms, equipment, or other resources.
Prepares high quality presentations, reports, and other documents using word processing, spreadsheet and presentation software packages.
Answers telephone calls, takes messages, responds to questions, and directs callers to appropriate parties.
Maintains, updates or creates databases and/or database information.
Codes, compiles and files correspondences, records, documents and reports according to an established system.
Performs administrative functions such as ordering department supplies, coordinating equipment repair, making staff travel arrangements.
Takes and prepares notes of meetings, conferences, and similar proceedings.
Sorts and distributes mail and packages to appropriate parties.
Greets and assists visitors and arrange for escorts, as necessary.
Processes expense reports.
Gathers and arranges materials and relevant information for assigned project or person.
May prepare, organize and maintain documents and files of a complex or confidential nature.
Comprehensive knowledge in technical or specialty area and or tasks and responsibilities.
Takes the lead in effectively applying new processes and skills in accomplishing tasks and may teach them to others.
Technical certification or Associate degree may be required in some areas
Minimum of 4+ or more years of experience in related area of responsibility
Bilingual English/Spanish is a plus
Advanced computer skills (MS Office Word, Excel, Power Point, etc.)
Requires strong interpersonal skills, coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors
A little about us:
We partner with people to improve skills, teams and lives every day, and we help them achieve more than they ever thought possible.