Do you have 5+ years of Executive Assistant experience working within the Financial or Banking Industry? Come work for OfficeTeam. OfficeTeam is looking for an experienced Executive Assistant for an establish Financial/ Investment Banking organization in Palo Alto. Our Executive Assistants provide executive-level administrative and project support to executives. Join our team and together we'll power the sound decisions that enhance value - yours and ours.
Responsibilities: May include, but are not limited to: · Drafting correspondence · Arranging client/office events · Managing and updating calendars · Composing, editing and formatting documents, reports and presentations · Providing telephone coverage, assisting callers and conveying detailed messages · Handling all aspects of travel and meeting arrangements · Preparing time and expense reports in accordance with company policies · Initiating and maintaining project codes, generating invoices and reports in company specific applications · Copying and binding reports using necessary office equipment · General office responsibilities including filing, faxing, photocopying, scanning, processing and distributing mail, messenger packages and express mail packages · Assisting with maintenance of general office appearance · Coordinating off-site storage needs · Ability to assist with receptionist duties, as necessary · Additional responsibilities as needed