Vogue International brands is currently recruiting for an Executive
Assistant to support the company President and other senior members of the management
team. This position will be based in
International, a Johnson & Johnson Company, is an innovative consumer
products business that distributes cutting-edge hair care products to large
retail chains around the world. These brands represent an innovative hair
care business which is new to our Consumer Family of Companies and focused on
the marketing, development and distribution of salon-influenced and
nature-inspired hair care and other personal care products. With several strong
brands among its portfolio, including OGX® and MAUI MOISTURE® Proganix® and
FX®, the Vogue business is the cornerstone of Johnson & Johnson Consumer’s
hair care operations. Vogue International products are sold in the U.S.
and in 38 countries.
assistant will complete administrative and clerical support which may include
but not limited to:
- personal secretarial, clerical and administrative
support, such as preparing correspondence in final form, maintaining files and
records, scheduling appointments and travel. Also coordinates and assists in
preparing associated business reports.
- Process all communications, including phone calls,
email, correspondence, mail, and faxes. Makes ad hoc delegation decisions on
communications and implements them.
- Manages a highly complex business calendar with a
keen sense of prioritization and time management to ensure maximum
effectiveness of time use by the President/CEO.
- Coordinates Board and Leadership Team meetings and
related activities, and other non board leadership activities of the
proper scheduling of meeting rooms, WebEx, and availability of appropriate IT
- Collects and consolidates management data/reports
from each functional area in order to track performance against corporate
- Organizes confidential files, manages relevant data,
and maintains accurate records.
- Coordinates all travel arrangements (both domestic and
international) for President/CEO and
others as needed and processes all expense reports on time.
- Sets up luncheons, dinners, and meetings.
- Functions as the recorder and prepares meeting
minutes and coordinates all materials. Tracks action items and follows up
activities of direct reports and other staff on behalf of the President/CEO.
manage projects and all administrative duties.
Plan projects ahead, ensure contingency plans are developed
High School Diploma is required. An
Associates Degree is preferred.
years of Executive administrative experience; supporting a VP level or higher
to maintain a highly professional and efficient office environment
working in an Independent environment and ability to operate at full capacity
in the absence of manager
be able to exercise sound judgment and discretion
assesses and takes the initiative as appropriate to resolve complex
be a team player motivated to assist outside of assigned job responsibilities
be very detail oriented and self-motivated
possess extensive knowledge of and demonstrated ability with personal computers
and associated office software programs including: MS Office Suite, Global
Connect, WebEx, Outlook, Concur, Ariba, Room booking, and OUR
high level of interactivity with Admins of senior Leaders and LT members
the ability and flexibility to respond to shifting priorities, problem solve
- Experience with strong calendar
management and meeting scheduling dealing with multiple time zones is
- Up to 10% domestic travel.
Vogue International LLC (6232)Job Function
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