Executive Assistant
New York , New York
January 23, 2017
Pay Rate/Salary: $70-80 / Year
Midtown investment bank looking for an Executive Assistant. Great firm, environment and perks!

Executive Assistant

Job Description:

� Supports a Senior/high profile individual or a team in terms of general office related and administrative duties such as monitoring and ordering standard office supplies; collating and assembling documents; accepting and delivering interoffice correspondence and reports.

� May also attend meetings and take and distribute minutes; schedule appointments and maintain manager's calendars; screen calls and visitors

� Coordinate all aspects of travel, inclusive of flights (global and domestic), hotels, and ground transportation

� Prepare and submit expense reports / reconcile payments with corporate card

� Phone coverage and take detailed messages, respond to inquiries on behalf of manager as appropriate

� Coordinate meetings (calendar management for global time zones) inclusive of conference rooms, catering, audio/multi-media set up

� Process check requests for payment of invoices as needed

� Troubleshoot desktop, printers, blackberry, and other mobile electronics

� Provide backup support for colleagues during vacation/sick days, and assist their executives as needed

� Manage sending and receipt of mail / Sort and distribute incoming mail

� Prepare and mail all US/UPS/Fed Ex packages

� Order office supplies

� Oversee all administrative aspects of seminars including registrations, confirmations, certificates, badges

� Assist with visitor passes

� Archive - Inventory and track off-site storage

� May be called upon to assist with special projects

Required Skills:

�Legal or Financial experience is a must with preferably 7-9 years of related job experience

� Excellent written, verbal, and interpersonal communication skills

� Advanced proficiency with Microsoft Word, Excel is required

� Must have specialized or in-depth knowledge, expertise and skills in the area of responsibility essential to execute functional objectives

� Strong planning and decision-making skills to develop and implement office programs

� Good judgment and problem-solving skills

� Enthusiastic team player with a positive attitude who works well with others

� Resourceful / takes initiative / is proactive

� High School Diploma required; college or business school desirable

Requirements7-10 years of experience as an Executive Assistant out of legal or finance.

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