Pay Rate/Salary: $70-80 / Year
Midtown investment bank looking for an Executive Assistant. Great firm, environment and perks!
� Supports a Senior/high profile individual or a team in terms of general office related and administrative duties such as monitoring and ordering standard office supplies; collating and assembling documents; accepting and delivering interoffice correspondence and reports.
� May also attend meetings and take and distribute minutes; schedule appointments and maintain manager's calendars; screen calls and visitors
� Coordinate all aspects of travel, inclusive of flights (global and domestic), hotels, and ground transportation
� Prepare and submit expense reports / reconcile payments with corporate card
� Phone coverage and take detailed messages, respond to inquiries on behalf of manager as appropriate
� Coordinate meetings (calendar management for global time zones) inclusive of conference rooms, catering, audio/multi-media set up
� Process check requests for payment of invoices as needed
� Troubleshoot desktop, printers, blackberry, and other mobile electronics
� Provide backup support for colleagues during vacation/sick days, and assist their executives as needed
� Manage sending and receipt of mail / Sort and distribute incoming mail
� Prepare and mail all US/UPS/Fed Ex packages
� Order office supplies
� Oversee all administrative aspects of seminars including registrations, confirmations, certificates, badges
� Assist with visitor passes
� Archive - Inventory and track off-site storage
� May be called upon to assist with special projects
�Legal or Financial experience is a must with preferably 7-9 years of related job experience
� Excellent written, verbal, and interpersonal communication skills
� Advanced proficiency with Microsoft Word, Excel is required
� Must have specialized or in-depth knowledge, expertise and skills in the area of responsibility essential to execute functional objectives
� Strong planning and decision-making skills to develop and implement office programs
� Good judgment and problem-solving skills
� Enthusiastic team player with a positive attitude who works well with others
� Resourceful / takes initiative / is proactive
� High School Diploma required; college or business school desirable
Requirements7-10 years of experience as an Executive Assistant out of legal or finance.
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