Executive Assistant
New York , New York
November 20, 2017
Job Description Branch ID:5100

Pay Rate/Salary: $75000-75000 / Year
Executive Assistant

Reports to: Senior Level Investment Bankers & Human Resources

Summary: The Executive Assistant provides support to several senior Investment Banking professionals within the firm. The Executive Assistant provides a primary source of contact for clients and employees of company in all matters pertaining to the people supported. The Executive Assistant may also be responsible for overseeing and organizing special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment that is results-driven and community oriented. The ideal individual has the ability to exercise good judgment in a variety of situations, is able to work under pressure, has strong written and verbal communication, and has strong analytical, administrative and organizational skills as well as the ability to balance multiple priorities. The Executive Assistant will have the ability to work independently but is also expected to thrive in a team environment.

Essential Duties and Responsibilities:

Manage and organize constantly changing calendars.

Handle all travel arrangements both domestic and international.

Successfully coordinate meetings and conference calls involving multiple parties across multiple time zones.

Conduct light company and industry research.

Communicate effectively with clients, employees and those supported.

Manage and organize ad-hoc projects including event planning.

Handle personal assistant work as requested.


Complete a broad variety of administrative tasks including; scanning, faxing, filing, completing expense reports, entering business cards and composing and preparing correspondence.

Provide phone coverage to those supported and others as needed.

Offer backup coverage for other members of the Administrative Team as needed.

Knowledge, Skills and/or Abilities


Excellent written and verbal communication skills.

Forward looking thinker and problem solver who actively seeks opportunities and proposes solutions.

Desire to go above and beyond for all required tasks.

Proven ability to multi-task and effectively prioritize.

Proficient in Microsoft Office (Outlook, Word, Excel and Power Point).

Commitment to being a team player and contributing to the company culture.


Job Requirements see above

To apply, please send your resume to heather.hansen@staffmark.com

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