Executive Assistant (Finance)
Location:
Posted:
October 22, 2016
Reference:
2760156
About Us:

GE is the world's Digital Industrial Company, transforming industry with software-defined machines and solutions that are connected, responsive and predictive. Through our people, leadership development, services, technology and scale, GE delivers better outcomes for global customers by speaking the language of industry.

GE offers a great work environment, professional development, challenging careers, and competitive compensation. GE is an Equal Opportunity Employer at http://www.ge.com/sites/default/files/15-000845%20EEO%20combined.pdf . Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

Role Summary:

As an Executive Assistant (EA), you will assist a set of Senior Leaders by coordinating all administrative activities for their organizations. You will also routinely coordinate multiple priorities, handle tight deadlines, & address high priority requests. Our EA's are able to "roll up their sleeves" to problem solve in order to move with speed.

Essential Responsibilities:

As cultural champions, EA's hold the front line of the org they support - interfacing / engaging regularly with employees and partners.

In this role you will:

+ Maintain calendars, identify conflicts and resolve promptly

+ Coordinate travel arrangements including: domestic/ international and required Visa's

+ Maintain reconciliation of AMEX expenses as required in accordance with GE guidelines

+ Provide diverse and advanced administrative duties for executives and provide support tothe staff on an as needed basis

+ Perform a wide variety of administrative activities that require handling of confidential information and business critical assignments in a professional business manner

+ Prepare correspondence, invoices, distribution lists and other documents as requested and maintain files, both electronic and hard copy. Other tasks include conducting research, faxing, photocopying and mailing

+ Exhibit a highly professional image to contacts both in person and on the phone

+ Lead or prepare presentation materials such as executive internal and external presentations, strategy presentations, HR presentations, promotional material etc. Make arrangements for on-site and off-site meetings and office events such as conferences

Qualifications/Requirements:

Essential Qualifications

+ High school diploma or GED

+ At least 6 years' experience as an Administrative Assistant/Executive Assistant to V.P. level or higher

Eligibility Requirements:

+ Legal authorization to work in the U.S. is required.

+ Must be willing to work out of an office located in the Bay Area

Desired Characteristics:

+ Track record of successfully leveraging Microsoft software packages in a professional environment (Word, Excel, PowerPoint, and Outlook) and web tools such as Web-ex, etc

+ Demonstrated ability to use, or learn new software applications

+ Demonstrated ability to handle multiple priorities and requests promptly and effectively

+ Working knowledge of various technology tools, e.g. iPhone's etc

+ Must be flexible / adaptable to extend work hours as

+ Tenacity and ability to communicate, influence and problem solve with all levels of leadership and personalities

+ Outstanding written and verbal communication

+ Proven track record of providing customer service/communications that are in sync with communicated organizational expectations

+ Must be able to work well in a global team environment, able to interpret administrative and operating policies and procedures for employees \#DTR

Locations: United States ; California; Menlo ParkGE offers a great work environment, professional development, challenging careers, and competitive compensation. GE is an Equal Opportunity Employer at http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf . Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
A little about us:
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