Executive Assistant
Location:
Newark , New Jersey
Posted:
November 19, 2017
Reference:
PI 0004M
At PGIM Investments, we help meet the financial needs of investors by offering strategies that invest across the global markets. We are part of PGIM, the global investment management business of Prudential Financial Inc. - the 9th largest asset manager with over $1 trillion in assets under management and a company individuals and businesses have trusted with their financial future for over 140 years. Our unique multi-manager platform features a diversified suite of actively managed strategies across a broad spectrum of asset classes and investment styles, managed by our affiliated asset managers: PGIM Fixed Income, PGIM Real Estate, Jennison Associates and QMA. With approximately $90b in assets under management, PGIM Investments remains among the industry’s fastest organically growing fund families, ranking among the top five since 2008.

Job Responsibility and Daily Tasks
• Provide executive level administrative support to principals as they interface with business partners and customers up to the most senior levels within the enterprise
• Maintain calendars and perform filing, photocopying and scanning for principals
• Screen and respond to routine calls and correspondence
• Schedule meetings and coordinate meeting logistics, including reserving conference rooms, dial in numbers for conference calls, preparing meeting materials and other logistics
• Prepare Microsoft Excel spreadsheets, Word documents, and PowerPoint presentations
• Coordinate domestic and international travel arrangements including preparing detailed itineraries and submitting and tracking travel expense vouchers
• Serve as backup and partner with other executive assistants to ensure coverage during vacation and other absences
• Perform other administrative duties and special projects as assigned
• Create and proofread documents such as agendas, meeting summaries, meeting minutes, memos and presentations
• Print documents and prepare packages of materials
• Support various ad-hoc projects


Qualifications:
• Minimum 5 years of experience as an Executive Assistant, preferably supporting senior level executives.
• Strong work ethic, with the flexibility and willingness to persevere in ambiguous situations and a changing environment
• Clear and concise written and oral communication skills with the ability to interact effectively and professionally with all levels in the organization
• Intermediate to superior proficiency using Microsoft Office (Word, Excel and PowerPoint) and Outlook
• Superior organization skills, attention to detail, and editing & proofreading capabilities
• Proactive in taking initiative to provide administrative support/guidance where it is needed without instruction and following through
• Ability to work under minimal supervision and effectively prioritize multiple assignments under tight time constraints
• Excellent judgment and discretion required in handling highly sensitive and confidential information in a respectful manner
• Solid partnering skills with the ability to work well with all levels in the organization
• Flexibility to work overtime, as needed

A little about us:
Our support of the military includes providing civilian employment opportunities to transitioning service members and military spouses.

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