Executive Assistant
Location:
, Massachusetts
Posted:
November 20, 2017
Reference:
R0013875
Responsibilities
Handles details of a highly confidential nature. Collects and prepares information for use in discussions/meetings of executive staff and outside individuals. Prepares presentation materials for board of director and other meetings. Makes high-level contacts of a sensitive nature inside and outside the company.

Is familiar with budgeting and forecasting process. Prepares periodic reports for SVP.

Compiles, reviews, and analyzes data and prepares detailed reports and recommendations. Reviews and answers sensitive mail and inquiries on own initiative and determines within established guidelines if executive action is required. Coordinates activities between departments and outside parties.

Takes and maintains minutes for meetings as required.

Works with standard and advanced spreadsheets, databases, accounting, and word processing software packages. Also works with business software; e.g. Documentum, ERP, LIMS.

Prepares itineraries, agendas, and expense reports, and updates organizational charts.

Provides data and information to others on functional unit processes and procedures. Assists in special projects as assigned by Executive and provides back-up support to administrative colleagues as necessary.


A little about us:
At Shire, we help people with rare diseases and specialized conditions live their lives to the fullest.

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