The Executive Secretary manages a wide range of administrative support tasks. Position Competencies Successful incumbents possess Leadership qualities, delegation skills, managing diversity, command skills, and career ambition.
* Provide administrative/secretarial support to the department executive. * Organize work by reading, routing correspondence; collecting information; intercepting phone calls; and resolving issues on manager's behalf and initiating next steps. * Maintain schedules by maintaining calendar; arranging meetings, events, teleconferences and travel. * Coordinate completion of several projects at once by taking initiative and following up with managers, team members and clients. * Complete requests by greeting internal clients and external customers; answering or referring inquiries. * Maintain confidence and protect operations by keeping information confidential. * Prepare accurate and timely reports by collecting information and asking follow-up questions. * Maintain office supplies by checking stock to determine inventory levels; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies. * Contribute to team efforts by initiating communication with team leaders and accomplishing related activities as needed. * Ensure compliance by completing the necessary compliance-related training and adhering to compliance standards and policies. * Perform additional duties as requested by manager.
Travel Travel is not required of this position
Relocation Relocation assistance is not provided for this position at this time.
* High school diploma or general education diploma (GED) * 3 years of secretarial or administrative assistant experience * 2 years of experience with MS Word, MS Excel, and MS PowerPoint * 2 years of experience with e-mail applications such as MS Outlook
Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled