Facilities Coordinator
Location:
Harrison , New York
Posted:
February 03, 2017
Reference:
102145BR
Primary Role and Responsibilities:
  • Support the Sr. Management of the Facilities and Real Estate department with but not limited to:
  • Phones, filing, scanning,
  • Manage calendars and schedule meetings (using Condeco system)
  • Prepare PowerPoint Presentations
  • Travel arrangements
  • Develop detailed PowerPoint presentation, organizational charts,
  • Draft memos, desk drops and letters as required with minimal direction for managers review and editing.
  • Process T&E's
  • Process MasterCard submissions on a monthly basis
  • Manage vacation and Out of Office Calendar for facilities department.
  • Process PO request based on proposals submitted by facilities staff.
  • Process shipping or mailings for department
  • Process IDM request for new hires, ordering technology equipment
  • Maintain and update contractor vendor list for White Plains and Purchase locations
  • Provide back-up support to payroll for engineering staff using Kronos system
  • Sort mail and distribute accordingly.
  • Reconcile invoices for management signature and forward to Finance for process.
  • Provide back up support to vending services.
  • Organize and maintain departmental files & supplies
  • Maintain org charts for the Facilities Dept.
  • Maintain Insurance Certificates
  • Other Duties as assigned
Skills:
  • Experience with Microsoft Office suite of applications
  • Ability to communicate with all levels of management
  • Excellent written and communication skills required
  • Detail oriented, with focus on high quality and customer support.
  • Independent, with ability to multi-task

Qualifications:
  • Experience in a Facilities/Real Estate/Administrative a plus.
  • Ability to work in a fast multifunctional department.


Qualifications/Requirements

Qualifications:
• Experience in a Facilities/Real Estate/Administrative a plus.
Bachelors Degree Required
• Ability to work in a fast multifunctional department.

Relocation Eligible

Not Eligible for Relocation

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