Primary Role and Responsibilities:

• Support the Sr. Management of the Facilities and Real Estate department with but not limited to:
• Phones, filing, scanning,
• Manage calendars and schedule meetings (using Condeco system)
• Prepare PowerPoint Presentations
• Travel arrangements
• Develop detailed PowerPoint presentation, organizational charts,
• Draft memos, desk drops and letters as required with minimal direction for managers review and editing.
• Process T&E's
• Process MasterCard submissions on a monthly basis
• Manage vacation and Out of Office Calendar for facilities department.
• Process PO request based on proposals submitted by facilities staff.
• Process shipping or mailings for department
• Process IDM request for new hires, ordering technology equipment
• Maintain and update contractor vendor list for White Plains and Purchase locations
• Provide back-up support to payroll for engineering staff using Kronos system
• Sort mail and distribute accordingly.
• Reconcile invoices for management signature and forward to Finance for process.
• Provide back up support to vending services.
• Organize and maintain departmental files & supplies
• Maintain org charts for the Facilities Dept.
• Maintain Insurance Certificates
• Other Duties as assigned

Skills:

• Experience with Microsoft Office suite of applications
• Ability to communicate with all levels of management
• Excellent written and communication skills required
• Detail oriented, with focus on high quality and customer support.
• Independent, with ability to multi-task

Qualifications:

• Experience in a Facilities/Real Estate/Administrative a plus.
• Ability to work in a fast multifunctional department.

Qualifications/Requirements

Qualifications:
• Experience in a Facilities/Real Estate/Administrative a plus.
Bachelors Degree Required
• Ability to work in a fast multifunctional department.

Relocation Eligible

Not Eligible for Relocation