Facilities Coordinator

  • Company: R R Donnelley
  • Posted: December 13, 2016
  • Reference ID: 205682

The Facilities Coordinator is responsible for ensuring the offices are well maintained. This includes not only appearance, but also functioning. The individual would coordinate facility work orders, handle building / equipment emergencies, coordinate office moves, and act as a liaison between the Firm and vendors to ensure work is completed in a timely manner. Below is a list of some of the day to day responsibilities that this role will entail:

 

  • Makes routine periodic walk-throughs of office
  • Repairs furniture as needed
  • Maintains appearance of office
  • Helps with office moves
  • Escorts vendors upon their arrival
  • Coordinates work orders, ensuring that vendors complete assignments
  • Follow-up on vendor no-shows
  • Maintains iSpace / eSpace seat assignment application
  • Assists with Onboarding / Departure processing, as required
  • Assists with site Onboarding orientation
  • Looks for cost savings and efficiency opportunities
  • Ensures working order of emergency supplies and maintains shelter in place supplies
  • Assists with firm sponsored events as appropriate (e.g. charitable events, flu shots, etc.)
  • Maintains a comprehensive procedures manual
  • Tracks site activity metrics
  • Is familiar with all managed service job responsibilities and prepared to step in where needed to cover staff shortages
  • Handles sensitive and / or confidential documents and information responsibly, and with integrity
  • Communicates professionally via email and verbally
  • Prepares miscellaneous reports and assists with special projects as required

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