Front Desk Coordinator
Location:
San Francisco , California
Posted:
November 24, 2017
Reference:
00410-9500903620

OfficeTeam is seeking a Front Desk Coordinator who will be responsible for welcoming, directing and announcing all guests, visitors and clients when they arrive. The Coordinator will welcome all persons in a manner that creates a sense of comfort and optimal customer service for all. This role will also provide administrative support to staff and executives with regard to receiving calls, mail, guests and general inquiries. Principal Duties Responsibilities: Accept and deliver all mail, packages and food deliveries. Maintain a professional, safe, and inviting working environment by keeping the office clean and organized. Ensure the office is secured during holiday times. Must build strong working relationships within department, company and with clients. Answer phones and operate a switchboard. Route calls to specific people. Answer inquiries about company. Greet visitors warmly and make sure they are comfortable. Call persons waiting for visitor and book them a room to meet in. Schedule meetings and conference rooms. Make coffee and set out food. Ensure reception area is tidy. Coordinate mail flow in and out of office. Coordinate office activities. Handle phone calls from people calling in sick. Gather personal and insurance information. Hand out employee applications. Arrange appointments. Cash out people when necessary. Validate parking tickets. Give visitors badges and direct them to where they can sign in. Issue parking passes. Send email and faxes. Collect and distribute parcels and other mail. Perform basic bookkeeping, filing, and clerical duties. Prepare travel vouchers. Take and relay messages. Update appointment calendars. Schedule follow-up appointments. Screen and respond to incoming calls, forward calls as appropriate and correspondence with employees as necessary; greet clients and visitors. Serve as back-up for calendaring and scheduling. Efficiently handle administrative functions as assigned; employee of the month celebration, office events, etc. Provide support and assistance to Executive Assistant and employees as needed. Distribute incoming mail FedEx packages and prepare outgoing mail for shipping. Adheres to company policies and procedures. Adheres to full-time schedule and hours of work rules and requirements. Performs other related duties, as assigned.


A little about us:
Founded in 1948, Robert Half (NYSE: RHI) is the world's first and largest specialized staffing services firm.

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