Front Desk/Receptionist

  • Company: Adecco
  • Posted: February 01, 2017
  • Reference ID: 1424134303
Adecco is currently assisting a local client in their search to fill a Front Desk/Receptionist position in Duluth, MN. This is a temporary opportunity with potential for permanent hire in the future. As a Front Desk/Receptionist you will be responsible for greeting visitors and making them comfortable while waiting, operating a busy multi-line telephone system, and answering incoming calls and directing callers to appropriate personnel. Apply Now if you meet the qualifications listed below!

Responsibilities for this Front Desk/Receptionist position include:

  • Retrieve messages from voice mail and forward to appropriate personnel

  • Answer incoming telephone calls, determine purpose of callers, and forward calls to appropriate personnel or department

  • Take and deliver messages or transfers calls to voice mail when appropriate personnel are unavailable

  • Answer questions about organization and provide callers with address, directions, and other information

  • Welcomes on-site visitors, determine nature of business, and announce visitors to appropriate personnel

  • Coordination and Procurement of office supplies

  • Special event coordination

  • Monitor visitor access

  • Maintain a neat lobby area as well as the plan room. Putting plans away each night that are left behind on counters

  • Schedule conference rooms and maintain neat, tidy appearance in small conference room by the reception area at all times

  • Provide administrative support to other office staff in the office as needed

  • Maintain security system, adding/deleting users as needed. Training new users as needed

  • Receive, sort, and route mail, and maintain and route publications. Receive packages/drawings, etc. and distribute in a timely manner

  • Maintain fax and copy machines, assist users, send faxes, and retrieve and route incoming faxes

  • Take occasional payments for plan deposits

  • Print fax cover sheets, memos, correspondence, reports, and other documents when necessary

  • Perform other clerical duties as needed, such as filing sublists, photocopying, and collating. Assist the Project Assistants and others in the office as needed for various projects

  • Maintain phone system, including programming the phones, calling for service when needed, upgrading phones, training new employees in phone usage

  • Maintain a professional work environment at the front reception area

  • Qualifications:

  • High school diploma or general education degree (GED); one year of related experience and/or training; or equivalent combination of education and experience

  • Knowledge of Microsoft Word Processing software, Excel Spreadsheet software, and Intranet software

  • Experience handling very busy, multi-line phone system, along with customer service experience

  • Excellent typing speed with a low error rate

  • Hours for this position are Monday-Friday. Compensation is based off of experience.

    Adecco provides one of the most comprehensive benefits packages in the industry to contract workers.

    Click on Apply Now to be considered for this Front Desk/Receptionist position in Duluth, MN or you can visit our website to search for other opportunities that are currently available.

    Equal Opportunity Employer Minorities/Women/Veterans/Disabled

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